Replacing File Share with OneDrive

New Contributor



We are currently using an on-prem. File Share to host all of our company data. We have Office 365 and would like to utilize the OneDrive feature and storage to backup and potentially become the main source of data for everyone in the company.


With the File Share, it is a single source everyone can access when the drive is mapped to their PC and we are able to set up folders and delegates access to users depending on what the user would need.


When trying to understand how I would replicate this or do something similar I looked at the documentation here:


My Questions:

  1. To have the data in a central location in OneDrive do I just create a new account that should act as the "owner" of the data, and then depending on the folder grant permission or share the link to the appropriate end-users?
  2. If the above is true, once I've created the account that will host the data, it sounds like I could use the SharePoint Data Migration tool or is it as simple as installing the OneDrive software to the file-sharing server and backing it up that way (it's roughly 2.5 TB of data)?
  3. Once all the data is moved to OneDrive is there a way to turn off the sync feature. So if an item is deleted on the file-share or OneDrive it is then not deleted on the other?
2 Replies
best response confirmed by xxxxx1155 (New Contributor)
Just a FYI, OneDrive is personal storage like “home folders” . For shared storage you should utilize SharePoint. This is not connected to any accounts in that way that OneDrive is! Every user using OneDrive use their account to access their storage. SharePoint is on a tenant basis and permissions there set who can access what.


Thank you for clarifying which product I needed. I will begin looking into SharePoint as my option!