Oct 27 2017 10:34 AM
Weird issue I was wondering if anyone has run into. We have OneDrive sharing options configured to have links expire to anon users after 5 days. However we'll have a link expire immediately when shared out of Outlook.
Good example which literally just happened. I created an Excel file and sent it to my team via outlook as a link. I got an email about 5 min later with a screenshot that said the link had expired. Note, this particular file was also in my Shared with everyone folder, so I don't think it's a permissions issue.
Any ideas?
Nov 06 2017 10:25 AM
Hi @John Nash,
Let's see if we can figure this out! What I suspect is happening is that on Day 1, someone created a link to the document with the 5 day expiration. On Day 6, Outlook attempted to send that same link as well and didn't notify you that the expiration was expired. If you create a brand new document and do the same actions, does the recipient still see the expiration message? Thanks!
Stephen Rice
OneDrive Program Manager II
Nov 07 2017 02:27 PM
Nov 09 2017 04:43 PM
Hi Stephen,
Sorry for the late reply, I didn't get a notification anyone had responded.
Anyway - so this is a real life example that happened the day I posted the question.
1. Created a spreadsheet for my team to fill out for me.
2. Saved to my OneDrive via excel
3. Composed and email from Outlook, selected the file as a link attachment via OneDrive.
about 5 minutes later someone on my team replies back to me with the attached screenshot.
Also - it'll tell you when a shared link is going to expire?
Nov 09 2017 04:48 PM
We're exploring using OneDrive as a replacement for Home folders on file servers as it makes them somewhat redundant, but it's not meant to replace a file server. If you want to do that, look at Sharepoint online. Azure also has some interesting things such as Azure file shares and sync, which stores all your content in the cloud and then caches the accessed files on a little file server in an office for you.. neat stuff.
https://docs.microsoft.com/en-us/azure/storage/files/storage-how-to-create-file-share <- file share
https://azure.microsoft.com/en-us/blog/announcing-the-public-preview-for-azure-file-sync <- file sync, I'm itching to try this.
Nov 10 2017 09:40 AM
Hi @John Nash,
In OD/SP Web, yes, it will tell you that the link is expired. In Outlook though, you won't see that error just yet.
In your attached example, can you expand the "technical details" part of the error message and send it to me? That will help us investigate. Thanks!
Stephen Rice
OneDrive Program Manager II
Nov 13 2017 03:55 AM
Sure - I'll try to reproduce it today and send you a copy of the info.
Nov 13 2017 01:47 PM
I created a OneNote Notebook that I wanted to share with my team, copied the sharing link from OneNote and then sent it. I didn't set any expiration on the link from OneNote. The error is below:
Troubleshoot issues with Microsoft SharePoint Foundation.
Correlation ID: 45982c9e-705e-4000-7964-f1922ffe15a8
Date and Time: 11/13/2017 1:44:45 PM
Nov 13 2017 02:42 PM
Thanks @John Nash, I'll forward this to the rest of the team and we'll investigate. Are you only seeing this with OneNote files or is it happening with all files? Thanks!
Stephen Rice
OneDrive Program Manager II
Nov 14 2017 11:04 AM
Hi @John Nash,
It looks like that link expired back in August. Can you try creating a brand new document in your OneDrive and see if the message still occurs? Thanks!
Stephen Rice
OneDrive Program Manager II
Nov 15 2017 05:56 AM
Was happening in all files, at least that's what I've noticed.
Nov 15 2017 05:58 AM
It's weird man. I created a test document yesterday and emailed it out and the person I sent it to got it with no issues. It seems either situational or just intermittant, I haven't quite been able to put my finger on it yet. However it should just be create the doc and forward the link in OL and it works..
Nov 15 2017 09:40 AM
No worries. For that OneNote example you sent me earlier, when was the file created? Had you just created it or was it an older notebook? If you had just created it, can you open up file activity and send me the screenshot with the creation date? Thanks!
Stephen Rice
Nov 19 2017 11:13 AM
It was actually a notebook I created about 6 months back specifically for sharing with meetings and I explicitly gave them permission inside of OneNote and then embedded a link in a meeting request. Note the date in the shot.
The really weird thing is that if I went into the notebook and clicked on the page and copied a link to it and then emailed it that way it worked.
Nov 20 2017 10:37 AM
Hi @John Nash,
The screenshot doesn't show up but I think this makes sense. When you created the sharing link 6 months ago, the link got created with the expiration date set in August (or whenever it was). I'm not super familiar with OneNote's ability to share individual pages but I know we don't support sharing individual pages independent of the notebook so it's probably copying a direct link in those cases. Thanks!
Stephen Rice
OneDrive Program Manager II