Aug 17 2016 03:14 PM
Aug 17 2016 03:14 PM
We are just now starting to use OD4B in our organization and one feature that was requested from management is that they want to be able to view their staff's OD4B files. From the standpoint of local storage, this was pretty simple with share permissions. With OD4B, the best I have found so far is by editing each user's "User Profile" under the SharePoint admin center. As one can imagine, that is time consuming and just more steps that is needed in the process of setting up new accounts. Is there a better way? Ideal, as an administrator, we need to be able to view all users files, just as we can on a local file share. That is bare minimal. I understand I can create eDiscovery but that is more for compliance. For managers, it would be great if OD4B would "automatically" provide managers access. I dont know if that is possible in the current form. The manager is defined as part of a user in Active Directory. Probably wishful thinking here. Thanks.
Aug 17 2016 04:01 PM
You are correct that isn't currently available for OneDrive.
I think you might be better at getting folks to do group work files in SharePoint and leave their "personal" files in OneDrive. That way manager's really don't have a need to be looking into OneDrive and can focus on SharePoint.
When an employee leaves the manager will gain access automatically to OneDrive.
Aug 18 2016 07:04 AM
You mentioned Managers gain access automatically when a person leaves. How is that determined? Do I simply remove the O365 license from the user account? How does it know who the manager is? Is that pulling from the Manager field in AD?
Aug 18 2016 07:15 AMSolution
Manager is determined by Active Directory.
For us, we remove the license after the 30 day period after the employee leaves (just makes it simplier). That is when the manager will automatically get a notice. If the manager wants access earlier they can request it and we'll give it to them (none have ever asked).
Aug 18 2016 07:19 AM
Aug 18 2016 07:33 AMSolution
Yes, the User Profile in SharePoint is where you can give someone access.