Sending a copy of a room reservation accept/refuse message response to another group

%3CLINGO-SUB%20id%3D%22lingo-sub-922522%22%20slang%3D%22en-US%22%3ESending%20a%20copy%20of%20a%20room%20reservation%20accept%2Frefuse%20message%20response%20to%20another%20group%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-922522%22%20slang%3D%22en-US%22%3E%3CP%3EWe%20have%20configured%20room%20reservation%20with%20delegate%20approval%20through%20Outlook%20on%20Exchange%20Online.%3C%2FP%3E%3CP%3EAs%20these%20rooms%20need%20cleaning%20after%20a%20meeting%2C%20how%20can%20I%20go%20about%20to%20send%20the%20approval%2Fdeclined%2Fcancel%20message%20also%20to%20another%20group%20of%20users%3F%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThank%20you%20in%20advance%20for%20your%20help.%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-922522%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EExchange%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EOffice%20365%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-938570%22%20slang%3D%22en-US%22%3ERe%3A%20Sending%20a%20copy%20of%20a%20room%20reservation%20accept%2Frefuse%20message%20response%20to%20another%20group%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-938570%22%20slang%3D%22en-US%22%3E%3CP%3EHi%20%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F388685%22%20target%3D%22_blank%22%3E%40AlexPCM%3C%2FA%3E%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EYou%20can%20get%20specific%20words%20and%2For%20patterns%20from%20the%20subject%20and%20body%20of%20those%20response%20emails%2C%20note%20down%20the%20corresponding%20room%20mailboxes'%20email%20addresses%2C%20and%20use%20all%20these%20in%20a%20transport%20rule%20to%20BCC%20the%20emails%20to%20specific%20recipients.%20It%20would%20be%20something%20like%3A%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%3CSTRONG%3E%3CU%3EIf%20the%20message%3A%3C%2FU%3E%3C%2FSTRONG%3E%3C%2FP%3E%3CP%3E%3CSTRONG%3EIncludes%20these%20patterns%20in%20the%20message%20subject%20or%20body...%3C%2FSTRONG%3E%3C%2FP%3E%3CP%3E%3CSTRONG%3EAnd%20Is%20received%20from...%3C%2FSTRONG%3E%3C%2FP%3E%3CP%3E%3CSTRONG%3E%3CU%3EDo%20the%20following%3A%3C%2FU%3E%3C%2FSTRONG%3E%3C%2FP%3E%3CP%3E%3CSTRONG%3ECC%20(or%20BCC)%20the%20message%20to...%3C%2FSTRONG%3E%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E
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New Contributor

We have configured room reservation with delegate approval through Outlook on Exchange Online.

As these rooms need cleaning after a meeting, how can I go about to send the approval/declined/cancel message also to another group of users?

 

Thank you in advance for your help.

1 Reply
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Hi @AlexPCM,

 

You can get specific words and/or patterns from the subject and body of those response emails, note down the corresponding room mailboxes' email addresses, and use all these in a transport rule to BCC the emails to specific recipients. It would be something like:

 

If the message:

Includes these patterns in the message subject or body...

And Is received from...

Do the following:

CC (or BCC) the message to...