Jan 14 2019 12:16 AM
Jan 14 2019 12:16 AM
We have five year retention policies covering almost everything, including Teams. When a site is deleted, e.g. by deleting a team, all files contained in the site are retained. But what about the site (including lists etc.)?
If a user wants to recover a site (after 30 days in the recycle bin has passed), is it only the files that can be recovered? If so, is it possible to identify which files were stored in the site?
Jan 14 2019 12:41 AM
Jan 18 2019 02:05 AM
I can see that sites belonging to teams that I have deleted are still present in the SPO Adminstration portal and it is marked with"This site has a compliance policy set to block deletion". But when I try to access such a site, I am denied access both a the owner and as admin (Global Administrator). So how do I gain access?
Jan 18 2019 02:14 AM
Jan 18 2019 02:25 AM
One final question: If I am given the right permissions in the Security & Compliance Center and I need to restore a SharePoint site, will I have to do that vie eDiscovery or can I simply access the site using the url?
Jan 18 2019 02:32 AM
Jan 18 2019 03:00 AM
My point exactly!
Yes, the associated group is still present in Exchange Admin Center (marked as "Deleted").
The SharePoint site is still present in the SharePoint Admin Center in the Active sites list. It is not moved to the Deleted sites list (in the new Admin Center).
Jan 18 2019 03:19 AM
I think you are right.
The workspace I have been testing with was deleted 9 days ago and that is the reason it is still present in the EXO Admin Portal. After 30 days the group will be removed. So where do I go to recover groups that were deleted more than 30 days ago? eDiscovery?
Jan 18 2019 03:39 AM
Now in even more confused! What is the pupose of allowing me to add Office 365 groups to a retention policy, if it is deleted after 30 days anyway?
Jan 18 2019 04:04 AM
Jan 18 2019 04:41 AM
Since the group was deleted less than 30 days ago, it's still in the recycle bin. When the 30 days have passed, the groups will disappear from the recycle bins, but they must be available somewhere, because otherwise the retention policy is pointless.
Jan 18 2019 04:46 AM
Jan 18 2019 04:52 AM
Jan 18 2019 04:54 AM
Sorry, if I'm being clear enough. The group I mentioned was just an example. What I'm trying to do is to understand how retention works so I can define our governance policies and also decide if we need a 3rd party backup solution or not.
Let me rephrase: As an example: A user comes to me for help recovering the content that were on a SharePoint site (with a group) that were deleted a year ago or more. I have a 5 year retention policy covering Teams, Groups, SharePoint and Exchange. Can I recover the group along with the site and team? If not, can I at least (relatively easy) recover all the files that were stored in the site?
Jan 18 2019 04:57 AM - edited Jan 18 2019 04:58 AMSolution
The reason why you put Office 365 Groups on retention is to ensure that the content in all the resources owned by the group is kept for a certain period.
When a group passes 30 days post-deletion, the Azure Active Directory object that represents the group is removed. This effectively breaks the link that ties all the group resources together. At the same time, instructions go to the associated workloads (like SharePoint and Exchange) to say that the group no longer exists. The workloads then check whether any retention holds exist. If they do, the content is held until the hold elapses. If not, the content is removed using the workload's normal processing (for instance, the mailbox is cleaned up by the Exchange Mailbox Folder Assistant).
Content under retention can always be accessed by a content search and export.
Jan 18 2019 05:03 AM