Aug 08 2021 06:26 PM
Aug 08 2021 06:26 PM
Unsure where to put this, since UserVoice is closing. Please move to appropriate discussion group.
Email signatures are ubiquitous. They are necessary, whether we like them or not. The focus of this topic really is the idea of a "modern centralised HTML signature".
The present email signature experience in 365 is lacking in the following ways:
How do we do it now?
There are various methods of escape. Third parties, or crafting one's own HTML signature in Outlook (desktop or OWA), copying and pasting this into Outlook app on smartphone/tablet.
The issue with this method is that when changes to role/details occur, the signature contents need to be redistributed. If an employee leaves the business, and their mail account is kept and monitored, or you would like existing signatures to be updated, this can also present problems.
A method I use for a number of clients is linking a web hosted image. This isn't ideal either, as there is limited opportunity for links. At least if changes are made to the image on the web server, this reflects everywhere, including historical emails. Works well for shared mailboxes as well.
Some companies decide to implement signatures using the company disclaimer text. This simply doesn't work.
Option 1 is probably acceptable. Option 2 no doubt presents cross-site issues, linked content and so on + email client/browser compatibility.
Some kind of fall back txt option would be great for non-HTML email clients. Maybe this just takes care of itself anyway, as is the nature of HTML.
I don't see this as being overly difficult to implement.
Mobile - A switch in settings, which is default to enabled if a "profile signature/s" are detected, therefore it pulls the signature content in.
Desktop - Shift the signature function to within account settings, rather than being within Outlook Profile (or the desktop installation). Selection or default can still be managed appropriately. If Outlook on desktop/Mac is updated (which it could do with some modernisation) this may also help with signature migration in Enterprise State Roaming. At present signatures do not roam.
Something modern, that goes with Microsoft's current "modernisation" efforts. Something that is ultimately browser/client compatible across the board. Centrally managed. Bring email signatures into the now.
Aug 09 2021 06:16 AM
Aug 09 2021 08:37 PM