Feb 04 2019 02:16 AM
Feb 04 2019 02:16 AM
I work at a big company. We have about 1500 e-mail accounts. We need to check out whether our co-workers' Outlook email signatures conform to our company's policy.
Therefore we need to extract all the signatures.
How can that be done?
Thanks in advance!
Feb 04 2019 02:53 AM
Feb 04 2019 05:48 AM
Feb 04 2019 06:19 AM
100% - you are only going to control this through a centralised third party solution. Exclaimer, Code Two or Letsignit seem to be the most popular and used ones today
Feb 04 2019 07:57 AM
As mentioned by Christopher (thank you for the CodeTwo mention!), you would need to go with a third-party tool like CodeTwo Email Signatures for Office 365: https://www.codetwo.com/email-signatures/ to have a full control over user signatures. If you would like to give it a try, you can run a free 14-day trial: https://emailsignatures365.codetwo.com/.
Of course, if you have any questions, feel free to send me a message.
All the best,
Feb 04 2019 08:03 AM
Feb 05 2019 01:31 AM
Yes, that's true. So after deploying a server-side signature solution, it might be necessary to disable personal signatures added in Outlook: https://www.codetwo.com/kb/how-to-disable-adding-signatures-created-in-outlook-for-exchange-users/.
Mar 12 2019 10:58 PM
Jul 17 2019 03:14 AM
Another observation to share in relation to html sigs in O365.
if anyone has advice please let me know. If I figure it out I'll reply here...
Users are ctrlA + copying a signature including company logo that has been created to a company standard using an online signature generation tool. They then paste from clipboard into their signature in OWA. The logo is stored centrally at a specific URL. When they send an email from OWA to themselves, When the email is viewed in Outlook desktop the signature renders quite differently to how it appears in OWA.
Is it better practice to add the logo directly to the signature in OWA and create the signature manually there rather than rely on an online signature generation tool that uses HTML/CSS and an image URL and copying and pasting into the sig in OWA?