Moved from Google Drive to One Drive - lost share settings

%3CLINGO-SUB%20id%3D%22lingo-sub-1818950%22%20slang%3D%22en-US%22%3EMoved%20from%20Google%20Drive%20to%20One%20Drive%20-%20lost%20share%20settings%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1818950%22%20slang%3D%22en-US%22%3E%3CP%3EI%20recently%20moved%20from%20Goggle%20Drive%20to%20One%20Drive.%26nbsp%3B%20In%20Google%20Drive%20I%20was%20able%20to%20set%20different%20share%20access%20on%20each%20file%2Ffolder.%20We%20had%20an%20umbrella%20folder%20for%20the%20company%20and%20under%20that%20were%20different%20departments%20-%20Marketing%2C%20Sales%2C%20HR%2C%20etc.%20Within%20those%20folders%20were%20sub-folders%20(by%20employee%20or%20by%20project).%20Some%20folders%20were%20only%20accessible%20at%20the%20executive%20lever%2C%20some%20only%20to%20specific%20employees.%20However%2C%20when%20the%20files%2Ffolders%20were%20moved%20over%20to%20One%20Drive%2C%20they%20lost%20their%20share%20settings%20and%20every%20file%20became%20editable%20by%20everyone%20in%20the%20company.%20When%20I%20tried%20to%20change%20those%20share%20settings%20to%20%22Specific%20People%22%20can%20edit%20or%20not%20edit%2C%20it%20would%20send%20the%20notice%20to%20those%20employees%2C%20but%20the%20share%20status%20did%20not%20change%20-%20it%20was%20still%20editable%20by%20every%20employee.%20I%20was%20told%20that%20the%20%22umbrella%22%20company%20account%20had%20to%20be%20the%20most%20accessible%20(every%20employee%20can%20edit)%20because%20share%20setting%20filtered%20downwards%2C%20but%20because%20of%20that%20setting%2C%20I%20can't%20change%20any%20of%20the%20share%20settings%20in%20the%20sub-folders.%20I'm%20assuming%20that%20I%20just%20don't%20know%20how%20to%20set%20the%20share%20settings%20correctly.%20Any%20help%3F%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-1818950%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EOneDrive%20for%20Business%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-1819253%22%20slang%3D%22en-US%22%3ERe%3A%20Moved%20from%20Google%20Drive%20to%20One%20Drive%20-%20lost%20share%20settings%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1819253%22%20slang%3D%22en-US%22%3E%3CP%3EYou%20dont%20need%20to%20have%20the%20%22everyone%20can%20edit%22%20permissions%20on%20the%20top-level%20folder%2C%20try%20changing%20that%20and%20see%20how%20it%20works.%3C%2FP%3E%3C%2FLINGO-BODY%3E
New Contributor

I recently moved from Goggle Drive to One Drive.  In Google Drive I was able to set different share access on each file/folder. We had an umbrella folder for the company and under that were different departments - Marketing, Sales, HR, etc. Within those folders were sub-folders (by employee or by project). Some folders were only accessible at the executive lever, some only to specific employees. However, when the files/folders were moved over to One Drive, they lost their share settings and every file became editable by everyone in the company. When I tried to change those share settings to "Specific People" can edit or not edit, it would send the notice to those employees, but the share status did not change - it was still editable by every employee. I was told that the "umbrella" company account had to be the most accessible (every employee can edit) because share setting filtered downwards, but because of that setting, I can't change any of the share settings in the sub-folders. I'm assuming that I just don't know how to set the share settings correctly. Any help?

4 Replies

You dont need to have the "everyone can edit" permissions on the top-level folder, try changing that and see how it works.

@Vasil Michev Thanks but I was told that the share settings filter "down", so if I do that (for instance, made the top folder only editable to Specific People) than all the files/folders under that folder have that same limitation. Is that not true? Can I be more restrictive at the top, and open share settings in the sub-folders?

No, that's not true.

@Vasil Michev Thanks. I figured it out by using Share Point.