Sep 23 2019
12:31 PM
- last edited on
Feb 01 2023
11:51 AM
by
TechCommunityAP
Sep 23 2019
12:31 PM
- last edited on
Feb 01 2023
11:51 AM
by
TechCommunityAP
Here is the situation:
1. Using an inventory system that handles our packing and shipping lists
a. System emails copies of shipment records to clients using SMTP relay
i. System is set to use TLS on port 587 with server "smtp.office365.com"
b. SMTP relay is successful when using my personal account as the username and password along
with my name and my email address in the From Name and From Address fields
c. SMTP relay fails when I change the From Name and From Address fields to our shared group
name "Shipping" and address "shipping@xxx.com" with error "535 5.7.3 Authentication
unsuccessful"
2. Our Outlook365 group is set up so that all members receive external mail to shipping@xxx.com and
all members have the rights to send an email anywhere externally as shipping@xxx.com from within
Outlook365. The problem happens when using an external client that is not Outlook.
3. The exact status message I get after changing the From Name to "Shipping" and the From Address to "Shipping@xxx.com" is this:
Sending the email to the following server failed:
smtp.outlook.com:587
535 5.7.3 Authentication unsuccessful
[SN4PR0501CA0149.namprd05.prod.outlook.com]
I'm doing this on behalf of our IT admin -- I am the inventory system admin and the IT admin has exhausted everything he can to adjust Outlook 365 settings. I've made many searches worded different ways and found similar but differing problems. This one seems unique.
Is there a solution for this?
Sep 23 2019 01:19 PM
SolutionHi @TheCoreSquirrel,
Based on your scenario the best option is to implement "Option 3" on the following article https://docs.microsoft.com/en-us/exchange/mail-flow-best-practices/how-to-set-up-a-multifunction-dev...
For best security, please implement on your firewall that only your inventory system can contact Office 365 in port 25 or required servers.
Best regards,
Nuno Árias Silva
Sep 25 2019 09:05 AM
Thanks very much, I will pass this along to our IT Admin and reply with the results; this sounds right to me though, so I hope it'll work.
Sep 25 2019 11:44 AM
Sep 27 2019 06:22 AM
I provided the information to our IT admin and between the two of us we were able to determine the best option for our org.
We decided on using the option 3 in the technical article link above for using a connector to the Outlook SMTP relay. The article states it is a more complicated option but it turned out to be pretty easy to implement. As long as you can work with SPF and MX record settings it's really no big deal.
Tested it and works like a charm so long as its from our domain. Thanks for the solution!
Sep 27 2019 06:58 AM
Hi @TheCoreSquirrel,
I'm glad that the option 3 has worked to this scenario.
Best regards,
Nuno Árias Silva
My blog about Microsot Technologies: http://www.nuno-silva.net/Blog
Office 365 Essentials Book - https://www.nuno-silva.net/book-office-365-essentials
Sep 23 2019 01:19 PM
SolutionHi @TheCoreSquirrel,
Based on your scenario the best option is to implement "Option 3" on the following article https://docs.microsoft.com/en-us/exchange/mail-flow-best-practices/how-to-set-up-a-multifunction-dev...
For best security, please implement on your firewall that only your inventory system can contact Office 365 in port 25 or required servers.
Best regards,
Nuno Árias Silva