Nov 27 2018
11:24 AM
- last edited on
Feb 01 2023
11:54 AM
by
TechCommunityAP
Nov 27 2018
11:24 AM
- last edited on
Feb 01 2023
11:54 AM
by
TechCommunityAP
Office 365 2016 with Exchange online. We are all new to this environment.
The boss wants a calendar on which all execs can indicate times they will be out of the office. I'm guessing an Office 365 Group is the best choice. Here are the requirements:
I have an idea of how to proceed with the creation of the group and with the assignment of members. What I am ignorant of is how to show the execs how to use the group calendar.
If material exists that covers this info, please point me to it. However, most of the info I've come across is too high-level and doesn't get into the details involved in a non-mainstream use of some form of shared calendar.
Thanks so much!!
Nov 27 2018 11:30 AM
Take a look at https://support.office.com/en-us/article/schedule-a-meeting-on-a-group-calendar-in-outlook-0cf1ad68-...
Create an Office Group, make it private-so that others don't see it.
You can add a page in the associated SharePoint site with the Group Calendar web part to display the event data. You can add this page as a Tab in Teams to display the same data there.
Nov 27 2018 11:30 AM
Nov 27 2018 11:34 AM
Nov 27 2018 11:36 AM
Nov 27 2018 12:34 PM - edited Nov 27 2018 12:35 PM
Why create an extra calendar that has to be managed? Why don't the execs (or any group of employees) just use their existing calendars to let others know when they are out?
For my work group, when I'm out, I make an all day event that I'm out, and send it to my group. Then that appears in all of my co-workers calendars and they don't have to go looking at another calendar to see when I'm out. When they are out they send the same kind of thing to the group.
So in the example below I can see my co-worker M is out Monday - Tuesday, K is out Wednesday, P is out Monday, and F is out Monday - Wednesday.
Nov 27 2018 12:43 PM
Nov 27 2018 12:51 PM
Nov 27 2018 12:57 PM
Nov 27 2018 12:58 PM
Nov 27 2018 12:59 PM - edited Nov 27 2018 01:00 PM
Also if Active Directory manager field is used and they have common CEO all the execs are part of they already have a calendar group for Team automatically generated in later office releases that you can click to get all your peer's calendar availability.
Nov 27 2018 01:24 PM
@adam deltinger wrote:
When you say send it to the group, what do you mean?
My group of co-workers. We have a DL for the 6 of us.
Nov 27 2018 01:28 PM
@Chris Webb wrote:
This practice makes my skin crawl when used. This always makes people accept out of office meeting requests and puts their own status in Teams as Out of Office all the time. :p It's also annoying and junks up my calendar. No offense but I just don't like it at all :)
You're on the right path, people should just use their calendars. If they want to see everyone's OOF you can actually just create a Group (not office 365) of their calendars and open them in Outlook with a single click, to overlay them all to look at their availability. This is my prefered method. Assuming there isn't 20+ of them that needs to do this.
I never accept the calendar items that I receive from my co-workers and since the all day events are marked as "Free" then they do not interfere with Teams or Skype availability.
We are a group of 6 so only during the holidays does it get busy, but the rest of the year the calendars are fairly empty.
Nov 27 2018 01:31 PM
Nov 27 2018 01:35 PM