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Groups: Tenant to tenant migration

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Contributor

After a merge we are in the process of moving as much content as possible from one tenant to another.

The process a moving a unified group looks easy.

  1. Evaluate which groups should be migrated (and which groups should be abandoned)
  2. Create the corresponding group in the new tenant
  3. Use a migration tool to copy the content between mailboxes
  4. Use a migration tool to copy the SharePoint content between tenants.

There are a few things that are not so easy however:

Planner migration (which I suspect will be a manual process)

Connector migration which will absolutely be a manual process

I'm still investigating OneNote migration options.

 

Any thoughts, tips and pointers will be appriciated.

 

 

 

 

 

 

43 Replies
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"the process of moving a unified group looks easy"...

 

That's some statement, especially because no OOTB tools are available to do the work.

 

The components you might have to deal with are as you listed, unless you use Teams, in which case you have chats etc. to move too. Planner and Teams share the same characteristics in that they store "their" data (as opposed to Files and plan comments) in data services outside EXO and SPO. You might be able to extract this data with the Microsoft Graph API.

 

SharePoint is easy enough because you are moving documents and files around - but be aware that metadata might be lost if you use file-level movement utilities. In other words, the devil is in the detail.

 

Extracting group conversations is, I think, possible with the Graph API too. Perhaps the AvePoint DocAve backup could help here as it now supports backup and restore of group conversations.

 

So getting at the data is possible. The issue might be stitching everything back together so that users see the same Groups as they had in the source and that all of the data belonging to those groups is in place and available, conversations are composed of the correct items, files are in the right libraries and have the right permissions (both for the group and any specific sharing), and so on.

 

Because no OOTB tools are available to do all of this, you are on your own. Good luck, fair sailing, and do let us know when you complete the task.

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Well, Teams are a big problem right now, Planner is another biggie. I know that there are ways of using Microsoft Graph API to get all that data, I am unsure if I am also able to put that same information into the new tenant. But that is a bit academic since I'm not a developer. Luckily the use of Teams and planner is not wide spread in our old tenant.

 

Isn't group conversations really just a mailbox? as opposed to Teams conversation which is I-Don't-Know-What?

And Files is just a sharepoint site/DocLib?

We thought we just needed to recreate the target groups, use a mail migration tool like MigWiz or BitTitan to move the contents of the mailboxes.

Use Sharegate or another tool to migrate the sites/doclibs.. 

The notebook migration should be relativiely easy too, even if manual. Just move the sections between the notebooks using OneNote.

 

We are a relatively small company with only about 350 users so even if it wont be done in a day it's not an overly complicated process.. Unless I'm missing something?

Planner and teams are, like I said, a different story.

Im not saying that it is a fast process, but not an overly complicated one.  Unless

 

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Solution

Groups use special forms of mailboxes that not all migration tools even reveal let alone access... That is my warning.

 

Just as an example, try using the Get-Mailbox cmdlet to list group mailboxes. They don't exist. You have to use Get-UnifiedGroup. But you can feed a group mailbox id into Get-MailboxStatistics... So it's inconsistent, hence the warning.

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That is good information. Thank you for that!

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I can absolutely confirm this as a problem. Our migration tool of choice cannot get to the mailboxes.


@Tony Redmond wrote:

Groups use special forms of mailboxes that not all migration tools even reveal let alone access... That is my warning.

 

Just as an example, try using the Get-Mailbox cmdlet to list group mailboxes. They don't exist. You have to use Get-UnifiedGroup. But you can feed a group mailbox id into Get-MailboxStatistics... So it's inconsistent, hence the warning.


 

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Hi @Mats Warnolf if I understood correctly you want to do T2T 365 groups to groups? And of course both the document content and and the mailbox (conversations) content. Correct?

I don't know what's your tool of choice but MigrationWiz can help you with that. I work for Bittitan so let me know if you want more info. I can send you some migration guides.

The fact that you can't get into the mailbox using the Get-Mailbox is not relevant to us and the API MigrationWiz uses.

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I'd love to know more!

 

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Great. I am glad I can help. Do you want to put here the migration guides for both components or do you want to ping me directly? Up to you.

 

Then if you want you can go ahead and do some testing (I can get you a license to test), and if you like it I can pass it along to someone less technical than me that can help you on the licensing.

 

Also and to be clear, the Office 365 groups will have the SP library and the mailbox component, so listing them with a Get-Mailbox would never be an option in EXO.

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HI Antonio

 

we are looking to do this and i would be really interested in how this worked. could you kindly share here?

thanks in advance,

 

Patience

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Hi,

 

Yes I can. MigrationWiz will try and migrate most of the content of an Office 365 groups. We will tackle the mailbox portion and the SharePoint portion, separately. Please see the guides below and let me know if you have questions:

https://community.bittitan.com/kb/Pages/Office%20365%20Group%20to%20Office%20365%20Group%20Mailbox%2...

https://community.bittitan.com/kb/Pages/Office%20365%20Group%20to%20Office%20365%20Group%20Document%...

 

Unfortunately migrating content from the OneNote within a group is something that is outside of our reach. Anything else (I don't think I am missing something) can be migrated with the process described above. let me know if you have questions.

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Hi Mats, 

 

A few migration tool are able to help you.  One of them is the Cloudiway migration platform available online with an audit tool for your evaluation. You can also combine the SharePoint feature to migrate the content between two tenants.  You will find more information on the web site https://cloudiway.com/solutions/google-groups-to-office-365-groups-migration 

 

Feel free to reach out if you have any questions. 

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Just a quick note: OneNote is part of SharePoint, so it should move with the SharePoint content migration.

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Hi.

 

I just create a q like this, can someone help me?

This is my scenario:

I have 100 mailbox in Office365 (online) and I want to move them to another Office365 (online). I want to keep my current email (Javier@source.com) and my new email (Javier@target.com). 
How can I do it?. I´m trying do it with Admin Office365 portal like "migratin from Online" but I´m not sure. 
By other hand, i have to give permission to my admin usr (the user that has permissons to migrate) in the endpoint. How can I do it?
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Hi Javier,

 

Depending on your requirements, you will need an external migration tool to achieve this. I can propose you to check Cloudiway migration platform. This tool uses impersonation rights so you don't have to manage extra roles and permissions. https://www.youtube.com/watch?v=_7DfRJPeZ3s 

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Hi Javier,

 

you can use the best T2T migration tool in the market. Check here for more information: https://help.bittitan.com/hc/en-us/articles/115008258788-Office-365-to-Office-365-Migration-Guide-Wh...

 

Look at your inbox I will ping you my contact in case you need any technical help.

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BitTitan might think they are the best tool on the market, and they can certainly move mailboxes around. However, Groups are not mailboxes. A group mailbox is an important part of a group, but there are other resources - SharePoint team site, plan, team, notebook, Power BI workspace, and so on that need to be moved along with the mailbox. I have seen no utility that is able to do this so far.

 

TR

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Hi all.

 

Thanks for quick answers.

My scenario is this: migrating 100 inbox like javier@source.com to javier@target.com. Both ones, my office365 and the endpoint are office 365 online. I want I keep both email accounts.

I wanted to use the panel control admin, If I could.

Is free the tool you mentioned?.

 

Thanks again

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Microsoft said (at Ignite 2017) that they will support tenant to tenant mailbox moves. In other words, you create a migration endpoint in one tenant that points to the other and can then schedule migration batches to move mailboxes from one to the other. This is what I think you want, but while Microsoft has said they will deliver this functionality, I have seen no formal announcement of its availability. This will be free; third party software is not.

 

However, when you move a mailbox, you do not keep it in the source tenant. Why would you want to keep it?

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We are the best tool for tenant to tenant out there. Do you do everything? No. But unfortunately no one does. It has to do with the fantastic pace Microsoft has putting new workloads out there and the adoption of those workloads. We don't do Teams (yet!) but we definitely do Office 365 groups in an automated and effective way. i.e Do you know any tool out there that does Public folders to Office 365 groups? Apart from ours I don't. I know what groups are, I have the luck of being a Microsoft MCSM. Not the typical "marketing oriented" bot posting here that you see many tools using.
And finally I absolutely agree with you in your last point. No utility is able to do everything that needs to be done in a T2T (PowerBI is just another example). The dev effort to keep up with this new workloads and its complexity from a migration perspective is huge, to say the least.

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Hi.

 

I want to keep my current email so, if someone sends me an email, i will can receive in my current (an old) email and in my new (target) email.

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Javier, 

 

Unfortunately, I don't know any free tools available for your scenario. For your email question, you can set some forwarding rules. You can contact the friendly team at Cloudiway, they can help you with all the process :) 

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Public Folders to Office 365 Groups - Absolutely!  https://www.quadrotech-it.com/qt-files/Public-Folder-Brochure.pdf

 

As to saying that you're the best tool... well, I guess that's entirely in the eye of the beholder. I haven't yet tested BitTitan's ability to move Office 365 Groups between tenants to ensure that everything is transferred properly, so I cannot say. What I would advise people who need this capability is to contact the vendors in this space and test the software that is available to decide themselves what is the best tool in their environment.

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Last I've heard Quadrotech don't migrate posts in a scenario of PFs to 365 groups, which makes it useless in most scenarios. But I am not 100% sure so anyone reading this don't take my word for it. Microsoft also has a native tool to migrate PFs to 365 groups but their initial version didn't do posts. Now they claim that they do it, I never tested it. Again I agree with you, testing is key. Creating 2 endpoints to connect to a source and a destination is one thing (i.e connect to Public folders as a source and 365 groups as a destination), moving all of the data you want is completely different. I don't usually spend much time analyzing other tools, native or not, because it's not part of my job, but I do know that the key in this market is not from and to where one can move, but what's gets moved. The example of doing Public folders to groups without doing posts is just one.

You should test our SaaS, you'd be surprised. I am sure we have friends in common and you can always reach out to me directly if you need some test licenses.

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"Last I've heard" is a pretty nice way for a BitTitan representative to slander another company's product. I have asked the Quadrotech people to respond. @Steve Goodman did a review of Public Folder Shuttle and I am pretty sure that he would have found a gaping hole like the inability to move posts. 

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Which part of the "if someone is reading this don't take my word for it" don't you understand? I just told you the initial version of the native tool, that you conveniently didn't mentioned when referring tools that do Public folders to Office 365 groups (great way for an MVP to ignore a native tool), didn't do posts, and now they do. Office 365 groups can get posts ingested, shared mailboxes cannot. Public folders have much more than posts and it's all about the way you design it. You have your opinion. Apparently to you the best tool to migrate Public folders to Office 365 groups is the Quadrotech tool, which I respect. I know they do it, I know the native tools do it (your welcome) and I know Bittitan does it. I am not here to slander anyone's product. Not my MO. Never did it and won't do it. Saying you're the best at something is not the same as saying the others are not good. And believe me there's a lot of migration tools out there that are just not good enough, but you'll never hear me name one. And before you speculate I am not referring to Quadrotech.

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I wrote about the Microsoft approach - see https://www.petri.com/migrate-public-folders-office-365-groups. This MVP has not ignored the native tool, but I have pointed out the deficiencies that exist when you need to migrate more than a few public folders. Perhaps you didn't look to see what I might have said?

 

My position is that there is no perfect tool. There are a set of migration tools available to move public folder content and it's up to tenants to decide what is best for them. Each tool has its own unique capabilities that make it attractive and more appropriate to specific conditions, which is why people should get trial copies and test.

 

 

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My assumption was based in this conversation only. I haven't read your blog post, yet. There's a lot of deficiencies when it comes to Public folder migrations and native tools. They come from the underlying technology. The lack of flexibility is also a problem specially in the public folder space.
And on that we 100% agree. Test and evaluate and measure impact of the tool you want to use. Furthermore don't look at one tool for all workloads as potentially being THE TOOL. A good example is SharePoint and tools that are dedicated to that space but just don't do other workloads.  And then there's pricing vs benefit. We don't disagree on the core message of this post, not in my view.

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I am the Product Owner for Public Folder Shuttle and I can verify that it will migrate a public folder post into an O365 Group.  In fact, it can create the group for you, migrate the content, and add permissions.

I'm not sure where Antonio got his information but it is incorrect.  

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Excuse me?.

Is this reply for my question about migration?

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Javier,  did you managed to find a solution for your migration?

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No, it was an answer to the assertion:

 

"Last I've heard Quadrotech don't migrate posts in a scenario of PFs to 365 groups, which makes it useless in most scenarios."

 

It just corrected the record.

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No, I don´t.

I saw this link https://support.office.com/en-us/article/how-to-migrate-mailboxes-from-one-office-365-tenant-to-anot...

 

But I don´t know if really this is correct process. In addition, I was tying to do from Office 365 Admin Panel: migration from Exchange online but I´m going crazy

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That support article is old at this point and involves a manual movement of mailboxes from one tenant to another. Microsoft already said at Ignite 2017 that they will allow you to move mailboxes between tenants using the Mailbox Replication Service (MRS), and even that is much better than the method described in the article.

 

But Office 365 Groups are a different matter. You need third party code to deal with the mailboxes (because MRS does not move group mailboxes) and the other resources associated with the group (like SharePoint, Teams, and Planner). It's not a black and white situation.

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Hello Tony.

 

My case is very much easy: i don´t have on-promises, I only have Online and I want to move to another Online.

 

Thanks

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MRS will handle tenant to tenant transfers... that's the idea.

 

Even you are only online, you still need third party tools.

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How many groups do you want to move?

 

1/ First, have you picked a third party tool? As Tony mentioned, you will still need that to get the job done properly. Even for online to online it's a massive headache!

2/ Of course if you're a code genius you could use manual commands and scripts but you will never get the same results to a migration tool. (Not worth your time) And you will not be able to do pre-staging.

3/ Ask for some budget to your management team and test the migration tools available.

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Antonio is giving me the option with a tool but I would preffer don´t pay. teh reason is that this is not for me, this is for my Company.

Anyway, I´m searching the free form to voe or migrate my mailboxes to another domain keeping my current domain as an alias in the future and this is very extrange that there is not a free form from Microsoft to do it; in addition, my mailboxes are in the Cloud (Office 365 Exchange online), I don´t have AD (on-premises) and the endpoint is the same one that me, another Office 365 (Exchange online)

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Well if it's for a company I would not take the risk of moving data like that... Javier, you're planning a tenant to tenant migration and this is a real job (Making the alias is not a big deal). Of course, my advice is biased but I would recommend this tool -> Tenant migration video tutorial  - It's worth your time and your project would be finished by the end of the week. And you could go back to the beach and enjoy a fruity cocktail :)

 

At least try the free trial it costs 0 and you can migrate up to a certain limit of data.

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@Greg Jones when @Tony Redmond was promoting your tool I made sure to say that people should not take my word for it, because I never tested or used your tool. A partner told me in a conversation about this type of migration the information that I conveyed here. He was obviously wrong or outdated, so although I clearly stated that people should test any tool and see the full capacity they have, my apologies. I am not here to promote any tools. When I come here I do it to help the community. Saying that I work for the best tool in the market is my personal opinion, always up for debate, but one that I firmly believe on.

Tony positioned your tool as being the best, otherwise he would have mentioned a different one, I disagreed, and the bottom line is that we both agree on the essential: Test and choose!

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Hello.

 

There is a tool in Admin Panel: Use this option if your environment has at least one Exchange 2010, 2013, and/or 2016 server. 

An once click on it, it says: 

Looks like you have not run the Office 365 Hybrid Configuration Wizard yet.

This application will configure your Tenant and Exchange environments so you can start moving your mailboxes to Exchange Online. Learn More.

Requirements:
-running a Windows operating system
-connected and joined to the same domain as the On-Premises Exchange Server
 
Could it be the tool  I am searching?
 
BR.
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@Tony Redmond - Any word on the tenant to tenant mailbox moves?

 

thanks!

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@Paul Garlick None. I would use a third-party solution like Quadrotech Cloud Commander.