02-03-2018 12:57 PM
02-03-2018 12:57 PM
Hi Calendar Community,
We'd like your feedback & reactions to a change we're considering:
When attendees receive a meeting invite, they are provided with 3 response options:
The first two options (Edit the response before sending & Send the response now) both send an email to the organizer, and the attendee's response is recorded in the organizer's tracking list.
The third option (Do not send a response) does not notify organizer, so the attendee's response remains as "None" in the organizer's tracking list.
What we'd like to change:
Many users report that they expect Do not send a response to be recorded in the organizer's tracking list, but just not to send an email. We are considering updating the behavior so that all 3 response options are recorded in the organizer's tracking list. Attendees can still use the Do not send a response option to avoid sending email to the organizer, but their response would now be recorded & shared with organizer.
Questions to the Community:
01-04-2019 10:52 AM
Yes to both. I believe both changes would be very welcome. Usually, when an organizer does not request a response, it is because it is sent to a large audience, so makes sense for no email reply.
01-06-2019 01:43 PM - edited 01-07-2019 07:20 AM
Hi all, Thank you for your patience and your responses on this feature. We really value your feedback, and we've made very good progress on changing the way that responses work. As you can imagine, it's quite a large undertaking given the number of clients, protocols, and configurations that can exist across Exchange, Outlook, and 3rd party services.
We're excited to let you know that the first release is out! When you respond to a meeting using Outlook the web, iOS, or Android, the organizer's tracking list will be updated even if you choose not to send an email response.
There are a few notes to this initial release:
Please feel free to direct message me if you have any questions. I'll continue to keep this forum updated as we release subsequent updates.
02-20-2019 07:43 AM
Yes no matter what the user chooses to respond with, if they are accepting or declining the meeting, the expecting result would be that the senders tracking would reflect that response email or no email
02-24-2019 08:40 PM
This is absolutely weird and illogical. Irrespective of Organizer getting email or not for the response, responses should be tracked in tracking system. How would Organizer know if he needs to continue with the meeting or not in absence of recorded responses on tracking system.
03-07-2019 10:32 AM
Yes this is definitely needed. And if the user selects the 'Do Not Send a Response' option when accepting the invite, they will not be notified if there are updates to the calendar invite (ie location change, content change, etc.). When you make a change to the event and click 'Send Update', that user will not get notice of the updates on their calendar. Hopefully this change will also fix this issue.
03-18-2019 11:45 AM
Hi everybody, and Happy Monday!
We're excited to announce that this now works for Outlook Mac as well!!
Summary of status/feature:
When you respond to a meeting using Outlook the Web, iOS, Android, or Mac, the organizer's tracking list will be updated even if you choose not to send an email response.
03-18-2019 11:53 AM - edited 03-18-2019 11:58 AM
So what about Windows? The biggest userbase....
Ah, I see you say no ETA. Still hoping you might have a guess...
03-29-2019 09:26 AM
04-01-2019 11:13 AM
04-02-2019 10:26 AM
When this update comes to Outlook for Windows, this will be available to all O365 subscription customers, including Office 365 Home, Office 365 Personal, Office 365 Business (including Business Premium), and Office 365 ProPlus products.
Thanks everyone for your feedback and interest.
04-02-2019 12:29 PM
@drullo Yes, that is correct. This will be an Office 365 only improvement.
If you look at the first note in @Julia Foran's most recent update, she summarizes this succinctly:
This now works regardless of whether you and the organizer are in the same organization, as long as you are both hosted in Office 365.