Feb 03 2018 12:57 PM
Hi Calendar Community,
We'd like your feedback & reactions to a change we're considering:
Current experience:
When attendees receive a meeting invite, they are provided with 3 response options:
The first two options (Edit the response before sending & Send the response now) both send an email to the organizer, and the attendee's response is recorded in the organizer's tracking list.
The third option (Do not send a response) does not notify organizer, so the attendee's response remains as "None" in the organizer's tracking list.
What we'd like to change:
Many users report that they expect Do not send a response to be recorded in the organizer's tracking list, but just not to send an email. We are considering updating the behavior so that all 3 response options are recorded in the organizer's tracking list. Attendees can still use the Do not send a response option to avoid sending email to the organizer, but their response would now be recorded & shared with organizer.
Questions to the Community:
Oct 10 2018 05:15 AM
Julia, any update on timeline? Is this going to be released as part of Office 2019?
Oct 12 2018 04:58 AM
Yes, please implement your suggested change as soon as possible.
I believe, the third option (Do not send a response) does not notify organizer, so the attendee's response remains as "None" in the organizer's tracking list, is at this moment, the most useless feature of Outlook.
Oct 12 2018 05:10 AM
Yes, please make both changes. All responses should be recorded in the organizer's tracking list. Whether they request a response or not.
Oct 15 2018 08:50 AM
Oct 18 2018 10:03 AM
I believe this change may have already been implemented, but you have removed a feature that I use very often. I am invited to meetings, and do not wish to accept the invitation because I do not plan to attend the meeting. However, I have folks that work under me that attend those meetings and want to keep them in my calendar for reference. Now, I can only accept making the organizer think I am coming to the meeting, which is wrong, or decline and have the meeting removed from my calendar. From this perspective, this change is no good.
Oct 24 2018 12:00 PM
I know there's a solution in the works - but here's a solve in the meantime. Bit of a roundabout, though should help.
Problem:
Solution:
Result: No one has to feel bad for filling up inboxes, BUT now all meeting organizers will know that you’re attending. And if you’re the organizer and there was a comment in the response, it’ll still show up in your inbox!
Oct 24 2018 03:11 PM
Bravo Caroline - as workarounds tend to do, this one is a bit fiddly but IT WORKS! One good thing about Microsoft's delay in addressing known issues is we get the opportunity to get creative and find solutions.
Oct 24 2018 03:16 PM
Oct 25 2018 01:34 AM
1. YES!
2. YES!
In my experience, users expect the response to be visible to the meeting organiser even if an email is not sent - the fact that this option does not behave the way users expect has cause considerable frustration and confusion in my office. Either the function should be updated or the wording should be clarified.
When is this going to be implemented? The questions were posted months ago!
Oct 25 2018 07:41 PM
Yes, please do it. Is it on MS Office365 roadmap for near future to implement?
Oct 26 2018 03:15 PM
Oct 29 2018 02:34 PM
Yes, please! So many users think that when they choose "do not send a response", it just means it doesn't send the email (a very thoughtful assumption) when, in reality, the meeting organizer has no way of knowing whether the person plans on attending. As someone who schedules a lot of meetings, it's caused issues over the years. The organizer needs to know who will be attending/not attending.
Oct 30 2018 05:24 PM
OMG! Yes and Yes! I've been using Outlook for decades and just found out last week that this isn't how it already works. Please make the change!
Nov 07 2018 07:33 PM
This is the behaviour I would expect to happen - so very happy for the change. That way a "No response" is truly that - people have neither accepted or declined.
Dec 13 2018 11:10 AM
I absolutely think the tracker should record as much info as possible. The only thing I expect from "Do not send a response" is not to get an email. Otherwise I want to be able to see it in the tracker. Same thought process for the second question. When will this change be made? Hurry!
Jan 02 2019 04:16 AM
Jan 02 2019 06:18 AM
Is there any update to this? The OP doesn't seem to have any edits but it's almost 1 year old. Is there a UserVoice page we can use to track this change assuming it is already being worked on?
Jan 04 2019 08:44 AM
Yes to both.
I'm also wondering if this will also be the case for hosted Exchange 2016, which we are currently using with Outlook 2016. We are hoping to transition to Exchange Online in the future...