Microsoft To Do primarily allows sharing at the list level rather than the group level. When you share a list in Microsoft To Do, you grant access to that specific list's tasks and details.
While you can't directly share at the group level, you can streamline the process of sharing multiple lists with individuals within a department by creating a group for each department and managing permissions accordingly. Here's a suggested approach:
1. **Create a Group for Each Department:**
- In Microsoft To Do, create a separate group for each department within your organization.
2. **Create Lists for Each Department:**
- Within each group, create lists that correspond to different categories or projects within the department.
3. **Share Lists with Relevant People:**
- Share each list with the individuals relevant to that particular department. This allows you to control access at the list level.
4. **Assign and Manage Tasks:**
- Assign and manage tasks within each list. The shared members will have access to the tasks within the lists they are explicitly shared with.
While this approach involves sharing at the list level, organizing your structure with groups for each department can help streamline the process and make it more manageable. Keep in mind that the features and capabilities of Microsoft To Do may evolve over time, so it's a good practice to check for updates or new features that may address your specific needs.
As of now, for a more granular approach, you may need to share individual lists with specific people. If Microsoft To Do introduces new features or enhancements related to group-level sharing in the future, you can explore those options to further simplify your task management.
