Mar 12 2021 06:21 AM
Mar 12 2021 06:21 AM
I have a question about invited participants to a Teams meeting.
If I invite an external participant (for example email@example.com), how does the Teams meeting know that the person joining from firstname.lastname@example.org?
If the person joining, that received the invite at email@example.com, simply clicks the join link, they will be prompted to enter their name and will be taken to the lobby as a guest.
Is there a standard procedure for Teams to be able to verify the person's email identity and join the meeting directly as an invited participant, and not just a guest?
Mar 12 2021 06:24 AM
Mar 12 2021 08:06 AM
Mar 12 2021 08:25 AM
Mar 12 2021 09:45 AM
@Brett Wilms Hello, trying to understand what you're really asking. Perhaps you already know this but when collaborating, scheduling Teams meetings etc. there are quite many options, settings and scenarios to consider. You have the Teams meeting settings, Teams meeting options, not to mention all the policies.
On top of that there are anonymous users, federated users and guest users. The majority of people say "guests" for all of these, while guests and guest access are different things. You can set up federation (trusted org.) and guest access and the available features for them will differ. You can invite a federated user to a meeting but they can not access teams resources if not invited as guests, for example.
So when sending a teams meeting invite to an external user with no relation with your org. (not a federated or a guest user) or someone just picks up the link in some way, they are "anonymous" but join as guests just to confuse things.
Federation needs to be set up and guest access as well (on by default now though) but you add the latter users to your org. by inviting them.
With the lobby settings you can control these types and if they will go through or stay in the lobby. All depending on what kind of user they are and what kind of lobby option you've set.
Am a bit tired so hope this made sense.
Mar 12 2021 12:57 PM
Thanks, @ChristianBergstrom and @Terry Hugill . I appreciate the added detail and willingness to help, but neither are really hitting on my need. Let me take a little more long form approach to describe my situation and the behavior I'm seeing. I used to think that if you invited an external participant all join processes were the same. Yesterday I discovered that was not the case.
I organized a meeting using my business account and invited my personal account to the meeting. I joined the meeting with my business account in the Teams client on my business computer.
I then accessed my personal email from the Google Chrome browser, clicked the join meeting link, and chose to join the meeting in the browser. The meeting opened, asking me to enter my name (see screenshot01.png). I was then placed in the lobby.
Next, I took a little detour. In my business Teams environment, I setup a Microsoft Team that allows external members. After that site was setup, my personal email received an invite to that Team. In an InPrivate Edge browser, I pasted the invite link into the address bar. This walked me through a Sign in process where I entered by personal email address, hit next, "Taking you to your organization's sign-in page", kicked me to "Sign in to continue to microsoftonline.com", entered my personal email address, clicked next, entered my password, clicked next, completed multi-factor authentication for my personal account, and rolled into that Microsoft Team.
Then, I copied the address from the original meeting invite and pasted it into a new tab on the InPrivate Edge browser where I had authenticated to access the Microsoft Team. When I joined the meeting in the browser, this time I was not prompted to enter my name. Microsoft Teams recognized me (presumably) because I had authenticated with the account. I joined right into the meeting, because I was an invited guest (not just a guest) (see screenshot02.png).
The other behavior I am seeing, I think is related to MC226407. In the meeting chat, after leaving the meeting, the first personal account that joined (that was placed in the lobby), was removed from the Chat, with the message "[personal account] no longer has access to the chat." Where as the authenticated account was not removed from the Chat. I believe this is because they are recognized as the account from the original invite.
I'm mostly trying to make sense of this behavior and understand if it can be accomplished without authenticating to a Microsoft Team that is open for external participants. I can see use cases in my company where it would be beneficial for the external participant to seen as an invited guest and not just a guest.
If you read all of this, thank you. :) I appreciate the help.
Mar 12 2021 01:22 PM
Mar 15 2021 03:41 AM
@ChristianBergstromI appreciate you taking the time to try and help :). Who can bypass the lobby? is set to "People in my organization and guests"
Mar 15 2021 04:20 AMSolution
Mar 18 2021 06:22 AM