Nov 14 2018 06:05 AM
Nov 14 2018 06:05 AM
We're exploring the idea of using Microsoft Teams (instead of creating individual team sites directly in SharePoint) and using the Files area of teams to save files. However, we want to use Content Types to classify our files (set retention periods, group files). I've added our content types to the SP site the Teams has created but when I upload files to Teams it doesn't prompt me to select a content type, nor does it flag up there are mandatory columns to complete before it can be saved. Is there a way to force selection of a content type when uploading files through Teams? Or is the only alternative having to then open the document library in SP and amend the file properties that way?
Nov 14 2018 06:26 AM
This functionality is not yet available in Teams. However, it looks like they have plans to integrate more SharePoint functionality into it. Check out the Office 365 Roadmap website (https://www.microsoft.com/en-us/microsoft-365/roadmap). You can search for Teams and find that there is a feature that is In Development called "SharePoint and Microsoft Teams: new Files experience".
Here is the description:
Manage files in Microsoft Teams with the full power of SharePoint. With the new Files experience, you will be able to add and manage custom columns, sort and filter files with custom views, trigger workflows, and sync files to your PC or Mac. Available this summer.
The roadmap says it is due for release in November 2018. Hopefully we start seeing this update soon!
Nov 14 2018 06:44 AMSolution
Hi Tom and Kevin,
Got some slides from the PAC yesterday on exactly this subject,
Hope that helps to make a decision. I would recommend using Teams going forward but appreciate you need to wait for the functionality to come in within the next month or so to make a final decision.
Hope that helps
Nov 14 2018 06:57 AM
Nov 15 2018 02:57 AM
Nov 15 2018 03:48 AM
Nov 15 2018 04:18 AM
Aug 22 2019 12:58 PM
Sep 09 2019 04:58 AM
The new features in Teams that were referred to above have not arrived yet, we still have the original file experience which can not be customized. The update is still in the development systems prior to release. One workaround is to add the page of the SharePoint document library using a website tab.
I would always now use Labels to define retention rules, it's the tool that has been built for the job.