Oct 01 2021 07:55 AM
Oct 01 2021 07:55 AM
Teams meeting recordings (OneDrive) for scheduled meetings are not being shared to all invited. Instead, the file is only being shared to people who attended the meeting. I've tested this a few times and gone through the lists to verify that the people that did not attend the meeting do not have access. If this is by design, this is a significant oversight by Microsoft. Previously in Stream, the recording was shared to everyone in the invite. Now with the move to OneDrive, this means going through the attendee list and comparing to who was invited, then manually going to the OneDrive recording, modifying the sharing, and adding each of the people that did not attend the meeting. Most meeting recordings in our organization are needed for the people who missed the meeting, and by default they cannot access. What a pain for any meeting larger than a few people!
Microsoft's documentation does not match the behavior:
"People invited to the meeting, except external users, will automatically be granted permission to the recording file with view access without ability to download."
Please tell me there's a powershell setting for this somewhere...
Oct 02 2021 11:46 AM
@Eric Hepinstall Hi, I don't record that many meetings but this I just had to try and reproduce. Within the same org. I scheduled a meeting with another user who simply didn't attend. When the recording was completed I signed in with that other user and clicked on the recording link in the chat and it worked.
So not sure what's going on here..
Oct 04 2021 01:03 PM
@ChristianJBergstrom Is it possible the sharing behavior is dictated at all by the meeting option "Allow Meeting Chat?" Both problem meetings had this set to "In-meeting Only" instead of "Enabled." I'll try and test more this week.
Nov 01 2021 01:53 AM
@Eric Hepinstall Hello, just browsed through my notifications and realized you asked a question here. Sorry about that, a month later! No, the "in-meeting" only prevents the chat for being enabled. If you were invited (attended or not) you can still access the recording in the chat.
Dec 13 2021 10:51 AM
Dec 13 2021 10:58 AM
Dec 15 2021 08:37 AM
Dec 17 2021 11:52 AM
Internal scheduled meeting, not in a channel.
@Eric Hepinstall, since you see the same behavior when you opened this topic...are you in GCC too?
Dec 17 2021 12:55 PM
@sd adm We are not GCC. That would make things too easy . Honestly haven't seen this again, but haven't had time to fully test.
Dec 21 2021 09:32 AM
@Eric Hepinstall , That's the first & only time I've heard someone say things would be easier in GCC.
Ok, good to know it isn't limited to a particular cloud environment.
Jan 18 2022 01:37 PM
@Eric Hepinstall Do you have any more insights into this? I am experiencing the same thing. Created the meeting via Outlook, it was set as a Teams meeting, invited the whole company. Someone who didn't attend could not access the meeting recording either via the meeting invite in the Teams calendar or via a OneDrive link that colleague forwarded to her. She had to request access from me. Agree that this is problematic.
Jan 26 2022 01:09 PM
Jan 26 2022 01:23 PM
Jan 27 2022 06:39 AM
@murrco Yeah, my problem doesn't look to be that simple, unfortunately. It seems completely random as to who it gives access to in terms of the video. I have some people that were on the call that don't have access while others that were on it that do. I have some people that didn't accept the invitation that have access and others that didn't accept it that don't. There seems to be no rhyme or reason to it. The only consistent thing is that all of the people who didn't attend do not have access. Very frustrating. I believe that every person on the invitation list should have access to it without me having to hand select them every time.
Mar 10 2022 03:22 AM - edited Mar 10 2022 04:32 AM
It seems to me that the way recording sharing works is explained in details here:
In the FAQ it is summarized like this:
For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
Mar 10 2022 11:40 AM
@Alberto Schiavon , if you are suggesting our issue is related to external users, I can assure you this is not the case. The behavior described in Microsoft documentation is not the actual behavior. Our issue is similar to @Nicole1677. I just investigated another meeting and found these disparities:
- 115 users invited (all internal employees with at least E3 licenses).
- 79 users attended the meeting (confirmed by Teams reporting)
- 87 users were given automatically given view permissions to the meeting recording file in the recorder's onedrive
- 28 of the 36 that missed the meeting did not get access to the file at all even though they were on the invite.
One thing to point out is that the 115 users were invited as part of a Mail Enabled distribution group. I have not yet investigated if this is at all related (vs the outlook/teams invite including every 115 people individually). We use distribution groups all the time for inviting large groups/divisions to meetings so I hope this is not related.
Mar 14 2022 02:42 AM - edited Mar 14 2022 02:43 AM
Could then be related to the fact that the invitation was sent to a distribution list?
This Microsoft document says: "distribution lists aren't supported methods for assigning SharePoint permissions."