Mar 03 2019 07:16 PM
Mar 03 2019 07:16 PM
Hello all. I have been a Teams Admin for about 6 months. I have 6 team members I would like to share a common calendar with. What is the best way to set up a share a Team Calendar, that my team members can update themselves? I would like the Calendar to be displayed in Teams like in outlook. Some of my team members do not use exchange or outlook as their primary email, calendar or appointments.
Mar 03 2019 07:53 PM
Will have to get one of the more technical folks here to show you how to do this, but there is a way to have the group/Team appear in your Outlook where you can also access the calendar, group Inbox, etc.
All team members can get it but I don't know the technical way to do it.
I currently have that set up now. My understanding was that this used to be the default behaviour but then Microsoft switched it off.
@Deletedmight know? He's an awesome fountain of knowledge.
Mar 03 2019 10:20 PM
Mar 03 2019 10:32 PM
Mar 04 2019 09:13 AM
Adam & Damien thanks for your valuable response. The options mentioned included:
1) waiting for the new calendar app - replacing the meetings app
2) using the setting up a group and sharing the group calendar - (doing this also works best as what I want but do not know how to tab it)
3) Set up an outlook teams calendar, share it with the team members and add the URL for the calendar as a tab (this is what I currently doing with limited success) - and not a good experience.
4) Setting up a sharepoint calendar - ??? not sure how to do this and keep it up to date. - not tried
5) the other options not sure what they look like and how to do it.
Thanks it looks like this has been an issue for a while and not just my inability to figure it out. A shared calendar is fundamentally a valuable element of Teams collaboration. - I will wait to see what the new feature looks like. Thanks again
Mar 04 2019 09:58 AM
Mar 04 2019 10:47 AM
Adam Thanks, almost there. I set up the page, added the group calendar web part. It says in order to show event go to outlook and enter the event is the SE Communications Group Calendar. Does the web part automatically create the Group Calendar? Do I need to create a separate group calendar with the name on the page?
Mar 04 2019 10:55 AM
Mar 04 2019 11:06 AM
Mar 04 2019 11:09 AM
Mar 04 2019 11:30 AM
Mar 04 2019 12:08 PM
Mar 04 2019 01:21 PM
Mar 05 2019 07:39 AM
Depending on how you use the calendar, if it's just something you want people to go in and check from time to time, and don't need meeting functionality and all that I have always just used a SharePoint calendar for our Team and it's worked well. We use it mostly for PTO / OOF scenarios. Example below. To acheive this, use either the built in SharePoint calendar, or create a new list with calendar template, then you go to the calendar view page, and add ?isdlg=1 to the end of the URL which will trim all the classic SharePoint page off and only show the calendar. Take that URL and use it as Website tab and you're good to go.
Mar 05 2019 09:00 AM
Dec 17 2019 12:51 PM
Thank you but I do have some issues with this.
Feb 27 2020 01:52 PM
Mar 24 2020 03:24 PM
@ctoocheck I agree this should be built-in functionality. We have tried everything from everyone our team adding our O365 group to all appointments and meetings to manually going into a shared calendar and adding appts. It is crazy that it is this difficult.
I just want an easy way that my team can share their appts/mtgs so that the rest of my team can fill in for them if someone needs to be out.