12-28-2016 06:27 AM
12-28-2016 06:27 AM
Hello all ,
Well we are giving MS teams a go and trying a few things that we would like to use.
One feature we like is the File sharing in the teams.
What i noticed is that when i share a file from our OneDrive , once i make some changes to it no one in the team Chat sees the changes.
Is this normal or am i missing something?
12-29-2016 05:44 AMSolution
12-29-2016 05:51 AM
Ah i see! So once a file is shared via Teams Ui that is a copy of the original. It will not get any updates.
That is what i needed to know. Thank you very much Juan!
12-29-2016 10:07 AM
I went and double checked this myself, and am now curious why this is working this way.
When I share a file from my OneDrive for Business within Teams, what is happening is the file is being copied to the Teams file storage (which is technically the Office 365 Group's file storage, in SharePoint). This results in two copies of the file now existing that are not linked or syncing in any way.
I think what I would have expected to happen is that when I shared the file from my OneDrive for Business within Teams, it would have simply granted permissions on the file to the underlying Office 365 Group (and prompted me whether I wanted to grant view or edit permissions). This way if I make updates on the file in my OneDrive for Business, or if others make updates to the file in Teams, everyone is still on the same version and I'm still potentially syncing down that latest version via the OneDrive for Business sync client to my local machine for offline usage.
I'm guessing the reasoning this works the way it does currently is to try to move "ownership" of the file from an individual to the team, but not prompting for and resulting in a 'Move' action is going to generate confusion for users and potential version conflicts down the road.
12-29-2016 10:00 PM
Yes i was hoping it would work like that.
Since i am sharing somehting from our common ODFB in a group of our company it would be amazing to be able to update the already shared file. No need to reshare if changes made.
I hope MS will see this and give us an option in the near future!
07-18-2017 11:41 PM
05-10-2019 08:17 AM
A message from Microsoft actually went out this morning that says they are rolling out new sharing features in Microsoft Teams starting in late May and completing by the end of June.
Basically, it sounds like they are going to setup sharing in Teams to match the sharing functionality already in SharePoint and OneDrive.
Here is a link to the feature: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&filters=&searchterms=51230
08-30-2019 12:17 AM
Still looking for a solution to this. I have the original files that I own and use all the time in ODFB, share these in Teams but always update the original files in ODFB. Since the point of sharing files in Teams is to eliminate multiple files, reduce space and give easy access - this seems counterintuitive to me.
08-30-2019 04:41 AM
OneDrive stemmed from what used to be called My Sites in SharePoint, and technically your OneDrive is your own personal SharePoint site. With this in mind, my opinion of OneDrive is that you should do very little sharing from OneDrive. It should be used as your personal storage, for files that only you need access to, or first draft versions of documents that aren't ready to be shared.
Then, any files that do need shared and collaborated on should be uploaded to Teams or a SharePoint site. The file in Teams/SharePoint then becomes the working document and any modifications to that document should be made within Teams/SharePoint.
It is rarely a good situation to have the actual source of a shared document be your own OneDrive. If you ever leave the company, your OneDrive goes away. Shared documents should be placed into relevant Teams/SharePoint libraries in most situations.
08-30-2019 07:16 AM
08-30-2019 07:35 AM
by benpace-87 on May 11, 2020
by Laurie Pottmeyer on November 16, 2016