Selecting a room in meetings

[Richard van der Steen]

When I create a meeting in Teams, it allows me to select a room. Is it possible to select a physical room here or are we only talking a digital chatroom ? (Sorry, we cannot find any building). I created two rooms in Exchange in Office 365, but they are not showing up.

I would like to transfer the weekly teammeeting from our on-premise Outlook calendar to the Teams meeting to create a single information place.

Edit: When I open the meeting in the regular calendar app I can select the room I created in Exchange, is this just some missing integration feature ?

[#2]

I have just verified that same thing is happening in one of my tenants so it seems this is not well integrated yet

[#3]

It uses the same RoomLists as you create for exchange. You would normally create a RoomList per building or floor in a large org, in your case perhaps you just need the one. Once you select the RoomList Teams then remember this for next time.

How to create RoomLists is documented in here, get ready for some powershell -> https://technet.microsoft.com/en-us/library/jj215781(v=exchg.160).aspx

[#4]

I would expect to see the individual room mailboxes and not a RoomList...I cannot figure out the idea of booking a RoomList

[#5]

You select a Roomlist, then it shows you which rooms in that list are available. So if you list represents a building, you see which rooms in that building are available. It would suck to book a room and then discover it was on another continent :)

[#6]

Hi!

I have a similar issue. :( I setup RoomList and associated the Rooms from O365 to the RoomList, but still nothing appears when scheduling a meeting in MS Teams.  Anyone else have luck surfacing a physical Room location?

Thanks!
Jeff

[#7]

Does it work in Outlook ?

[#8]

Hi @Steven Collier,

Thanks for getting back to me! Yup, I can confirm it appears correctly in Outlook -

[#9]

1. I would suggest raising a support ticket, looks like a bug to me.

2. Robot Tower sounds AMAZING! 

[#10]

Hi @Steven Collier!

Haha, thanks! Funny thing is that Robot is a company that focuses on the commercial power supply business (they own the building, not my company, we just lease a floor) and one day we lost entire day of work because the poor planning of installing a new backup supply... go figure hahaha.

Anyway, please forgive my naiveness, but where do I open tickets for MS Teams?

Thanks!
Jeff Kozloff

[#11]

interesting update:

I came back to Microsoft Teams (after 60 hours away due to the weekend) and the Room List now appears in MS Teams.  Is there some kind of index that needs to be run in Exchange/Microsoft Teams

[#12]

Not that you can control, Microsoft look after all of that stuff.

[#13]

Just a little trick. If your room has an email, you can add it as a member of your team with collaboration permissions.

When creating a meeting, just add the room in the members list and it will schedule the meeting.

[#14]

Has anyone found a solution to this other than just praying the MS is going to run some mystical index to fix it? We've been using teams since the pre-release was open to the public back in December. We have fully functioning rooms for booking meetings within our Outlook and Office365 apps, except Teams. 

The concept of grouping meetings by Building seems heavy handed.  IMO for every company that has multiple buildings and floors of meeting spaces there are probabaly 100 others that only have 1 building, and potentially 1 floor to be concerned with. It should be availble for more complex environments, but not the default state.  This also assumes that this structure is what the issue is. If it's not then it's really trivial.

[#15]

Microsoft Teams does not use the rooms defined in Office365 as meeting locations, but instead it's using Room Lists.
So, in order for the "Location" feature from the Microsoft Teams Meeting to work, you will have to proceed as follows:

1. Use Exchange PowerShell to create a room list
This example creates a room list for building 32.
New-DistributionGroup -Name "Building 32 Conference Rooms" -RoomList

2. Use Exchange PowerShell to add a room to a room list
This example adds confroom3223 to the building 32 room list.
Add-DistributionGroupMember -Identity "Building 32 Conference Rooms" -Member confroom3223@contoso.com

[#16]

https://itfordummies.net/2016/03/21/create-room-list-office-365/ for the skinny. Would like to see an ALL ROOMS feature in the future. Another tedious thing to admin (with no admin center to manage it) 

[#17]

I have to agree on the heavy handed aspect of this so called solution.

My company only has 5 conference rooms and I need to make a list of them...pretty rediculous if you asked me.

Are we sure there is no other option.

[#18 · Accepted solution]

A bit of a late entry here but I found this today after having been asked the same question by a customer. Hope this may help someone else who ends up here!

Quickest way I found to do it, with minimal PowerShell, was to first create a distribution group in O365 & call it whatever I wanted the room list to be called. Then add the required rooms to that distribution group.

Once done, convert the distribution group to a room list with a single PowerShell command.

Set-DistributionGroup -Identity "Distribution Group name" -RoomList

Can then select that room list containing all the meeting rooms when scheduling a  meeting in Teams.

[#19]

This worked for me. Thank you!

[#20]

Can someone do a sanity check for me please?
I ran into the same situation during testing (Sorry, we could not find any building) of Meeting function in Teams so I followed the instructions for creating the new Room List as shown below;
New-DistributionGroup -Name "HQ Conference Rooms" -RoomList  

Add-DistributionGroupMember -Identity "HQ Conference Rooms" -Member 305-7@contoso.com
Add-DistributionGroupMember -Identity "HQ Conference Rooms" -Member 305-2@contoso.com
Add-DistributionGroupMember -Identity "HQ Conference Rooms" -Member 305-6@contoso.com
Add-DistributionGroupMember -Identity "HQ Conference Rooms" -Member 305-10@contoso.com
Add-DistributionGroupMember -Identity "HQ Conference Rooms" -Member 305-11@contoso.com

*** I used real our domain name, NOT contoso ***

To Confirm I then ran;

Get-DistributionGroupMember -Identity "HQ Conference Rooms"

And the result was this

Name RecipientType
---- -------------
Office Space UserMailbox
The Bar UserMailbox
Main Conference UserMailbox
Huddle Blue UserMailbox
Huddle Orange UserMailbox

Really?  I'm positive these are RoomMailbox as they are showing in the ECP UI, recipients, resources in the column MAILBOX TYPE of "Room".

Can someone please confirm that the "Get-DistributionGroupMember" treats everything as UserMailBox?

Thanks,

Forrest

[#21]

Having the same issue

[#22]

Please vote for this bug to be attended to at: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/36189451--sorry-we-cannot-find...

[#23]

@Forrest Hoffman thanks - this powershell list of commands worked for me for Outlook immediately and then appeared in Teams online shortly after. It took a restart of Teams desktop 30 minutes later to force it to appear.

[#24]

@Steven Collier  after adding the room list i am tried  to schedule a meeting  and select location i.e conference room. But when invited people get notification they find location "teams meeting". 

[#25]

@Eshaikh that shouldn't be the case, once you pick the room it should appear as the location. Screenshot?

[#26]

This worked perfectly. Thank you!!@Dan Brackley 

[#27]

Keep in mind that the distribution list name you choose will reflect the bldg/floor or general geography where this group of Room Systems is located. Name accordingly or you will have to redo it. Thanks for the post Dan!

[#28]

@Dan Brackley Hi Dan!, I'm new to Powershell and I've been trying to set up the locations for a costumer with the command that you shared. Do I need to set a command before the one you posted? Because I insert in Powershell the command like this with the name of my group distribution list with the rooms in it and the red letters appear indicating me an error. Hope you can help me!

Set-DistributionGroup -Identity "Salas Disponibles" -RoomList

[#29]

@Forrest Hoffman I know this is almost two years ago, but if anyone is still wondering, RoomMailboxes have RecipientType: UserMailbox, RecipientTypeDetails: RoomMailbox.

Try:
Get-DistributionGroupMember | ft name, RecipientType, RecipienTypeDetails

[#30]

Thanks that worked after I added the "t" before the "T" in the second property :smiling_face_with_smiling_eyes:
But I didn't really need it since what I had done was working fine. I was just confused as to why Room Mailboxes are Users? But a special type of User it seems.
Regardless, in case anyone else stumbles across this thread
Get-DistributionGroupMember | ft name, RecipientType, RecipientTypeDetails
will clarify the results.
and if you do not include "name" (Identity) it will prompt you.