New Teams Channel Calendar App Makes Channel Meetings Easier to Access

MVP

 

The Teams channel calendar app highlights meetings scheduled for a calendar and makes it easier for team members to attend these events. Meetings for all channels in a team are stored in a single calendar, so the app applies a filter to display the meetings belonging to the channel it is installed into.

https://office365itpros.com/2021/01/11/teams-channel-calendar-app/

65 Replies
Looks like a bug. I would ask Microsoft.

@MMiller1388 Did you find the answer to this as I'm trying to figure out how to remove the subscribers from the list as well?

@JAM313 Get an administrator to run the following command against your Microsoft Group

 

Set-UnifiedGroup -Identity "[Group Name]" -AlwaysSubscribeMembersToCalendarEvents:$false -UnifiedGroupWelcomeMessageEnabled:$false

 

AFter executing this command, any new member added to the team will not be subscribed to event notifications. This is what you want. Then you can remove each member previously added to the team and immediately add them back to the team. Now, none of those members will receive the notifications.

 

That leaves guest users. They will always receive meeting notifications. I have not yet figured out a way to suppress these notifications. I setup a Guest channel and a #guests tag to communicate with these members. I teach them to simply decline invitations from the team when they are listed as optional on the invitation. This has worked well and we have dramatically increased the number of channel meetings that we use. 

The big advantage is keep a team aware of what is going on so that people can join meetings that they were not explicitly invited to. They may have something important to add, or something important to gain from attending.

Just note if your mailbox is on premise some of these settings will not take affect.
It was kind of you to circle back and let me know. Enjoy your holidays!

@Tony Redmond 

 

Really disappointed in the Channel Calendar functionality.  I thought this would allow me to create all meetings for a Team and then these would automatically be included for any one who is added to that team and removed for anyone who is removed from that team.  It was embarrassing for me the other day when a Board member was removed from the Board and I had reschedule the entire meeting to remove him even though he was immediately removed from the Members of the Team.

Not going to lie, I was excited to try this out, but unfortunately it looks like I won't be able to. Not only is it apparently NOT available in private channels, when I did try it in a public channel, it appears I can only create online Teams meetings specifically. I wanted to use this to create a production calendar for our theater stage crew - that is to say I just wanted to be able to add the dates and times we'll be meeting in order to build sets, program lighting, etc for a theater production. But there seems to be no way to make it NOT be a teams meeting, even when I add an actual location to the meeting.
I'm very disappointed.

@ctclark1 The Teams channel app doesn't support private channels. If you need full-blown channel functionality for a limited set of people, create a new team and use that.

Can you have this app work so that all member of the group teams channel can be the creator of the meeting so that anyone can amend moved the meeting etc? I'm looking a fully working team calendar to allow us to work as a team no induvial hence the ask
No. A meeting can only have one creator. A channel meeting is taken over by the channel (team), but the original creator remains the organizer and has the rights to change the meeting details.

@Tony Redmond  thanks - so can you suggest an APP that can?

No. All meetings have a single owner. If you want to have multiple people changing the details of a meeting, have someone create a personal meeting and then assign the other people to be co-organizers. https://office365itpros.com/2021/11/22/assign-co-organizer-role-microsoft-teams-meetings/

@Tony Redmond Has there been any consideration into showing a "month" view in addition to the day, weekday, and full week views on the Teams Channel calendar? My team would find it useful to be able to toggle to "month" view to review upcoming vacations. 

Good idea. You should enter it in the Teams feedback portal so that the developers can consider it.

@Tony Redmond- Any response to this query? I have the same situation where we will use a dynamic group to manage team membership and would like previously scheduled meetings to not be accessible to people no longer a member of the team. Testing this out and it does not work. While the member removed from the team sees a message on their Teams calendar invite that they are not a member of the team they are still able to join the meeting. Thought this would dynamically update the meeting attendees based on the team membership.

(first time poster - long time fan...)

From ChrisBeckman

Really disappointed in the Channel Calendar functionality.  I thought this would allow me to create all meetings for a Team and then these would automatically be included for any one who is added to that team and removed for anyone who is removed from that team.  It was embarrassing for me the other day when a Board member was removed from the Board and I had reschedule the entire meeting to remove him even though he was immediately removed from the Members of the Team.

Dynamic distribution lists can be used to schedule meetings, but the individual members are always expanded at the time the meeting is scheduled.
The golden rule for Teams meetings is that you need to manage the attendee list to make sure that the right people have access to meeting content. You'll have to lobby Microsoft for change. I can't do anything more than you can.

Is the data for Channel Calendar wholly contained within the FedRAMP O365 authorization boundary? @Tony Redmond 

Yes. The items are stored within the team calendar, so they're covered there.

@CamillaAndersson I am struggling with the same issue. Guests on my Team are getting email notifications of all channel meeting invites regardless of whether they were on the invite or not. Have you ever found the cause?