SOLVED

Locking down team creation

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Occasional Contributor

Is there any place where the creation of teams can be limited to admins or certain user groups?

 

It's concerning that there doesn't seem to be much control over this, currently our staff need to put in requests to have things like new distribution groups created so that we retain some control and management of the system. The lack of ability to lock this stuff down has the potential to cause a huge mess across O365, and even more concerning is that the individual staff member who created a team is able to simply delete it - along with ALL the content without any input from an administrator at all, or seemingly any way to undo this change.

 

Is this product really ready for use?

50 Replies
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Best Response confirmed by Mohamad Mourad (Microsoft)
Solution

1. you can restrict who can create Teams/Groups see https://support.office.com/en-ie/article/manage-who-can-create-office-365-groups-4c46c8cb-17d0-44b5-...

 

2. an administrator can restore a deleted group, which recovers it's Teams messages see https://support.office.com/en-us/article/restore-a-deleted-office-365-group-b7c66b59-657a-4e1a-8aa0-...

 


@Daniel Rogerson wrote:

 

Is this product really ready for use?


Yes.

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Yep came across this in teams feedback just now, will have to give it a go tomorrow.

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Putting in controls on who can create Teams and O365 Groups is one approach to this governance problem and as a long term architect of SharePoint and O365 implementation this was always my recommendation but i now take a monitoring and education approach to this. Susan Hanley did a presentation on this at Ignite where the approach was to enable people to quickly collaborate through Teams and Groups that then provides greater adoption and realization of the collaboration benefits of O365, on the flip side, they added monitoring of newly created groups and follow this up with training as needed and user guidance.
If you add to this the new Site Design, O365 retention policies you can implement structure and process to creation of collaboration sites.
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Some of us (probably most) don't have time to sit and baby sit all the sites being blindly created. I don't think I would ever open up groups to staff, especially not mine lol..... some environments it might work, but I think the majority would rather restrict it. I don't know how many times I've had people come to be to create a group that already existed that would have been created anyway.
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@Steven Collier wrote:

1. you can restrict who can create Teams/Groups see https://support.office.com/en-ie/article/manage-who-can-create-office-365-groups-4c46c8cb-17d0-44b5-...

 


from that page:

"The administrator who configures the settings, and the members of the affected groups, must have Azure AD Premium licenses assigned to them."

 

So unless you have AD Premium you can not control who creates groups?

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@Russell Moir wrote:

@Steven Collier wrote:

1. you can restrict who can create Teams/Groups see https://support.office.com/en-ie/article/manage-who-can-create-office-365-groups-4c46c8cb-17d0-44b5-...

 


from that page:

"The administrator who configures the settings, and the members of the affected groups, must have Azure AD Premium licenses assigned to them."

 

So unless you have AD Premium you can not control who creates groups?

That seems to be the case

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does this mean all user accounts need and AD premium License?
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I’ll go see what the azuread folks say at the ignite booth and get back to you ;)
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Ok. Basically because your now using group based management when restricting who can create groups it requires a license for everyone you add to the group you want to allow to create groups. So if you have 2 admins and 3 power users that can create groups you need 5 P1 licenses.
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so not everyone ( regular users / staff) need the license , just my admins?
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Correct. Only if you limit creation obviously.
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Thanks for the clarification. I’ll give it a go when I get a chance soon.

It does baffle me sometimes how basics like stopping creation of groups and viewing login histories etc are made so hard to do and hidden behind extra subscriptions. :(.

I’d happily ditch half the add ons that are currently included for this stuff.
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That is very interesting to me. I specifically asked this question a Microsoft representative. They told me that every user needs a P1 licence. So I am very much interested in knowing what's true now. Could you please get back to me/us when you got around to testing this?

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Unfortunately we have no Premium Azure AD.  Any way to limit Groups/Teams without needing Premium Azure AD?

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To me, this shouldn't require premium, and you can still do it without, but If you were to get audited it's possible it could come up. It's only a couple bucks a user for P1 per month, just get 5 licenses or something and dish them out right quick should be good to go.
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Agreed that it should not require Premium.  Would be great if all users were not automatically assigned license so that we have a chance as Admins to roll this stuff out instead of allowing users to go willy nilly and create a bunch of whooie!  We are getting pricing.  And now here we go again with Planner.  There is no means to keep up with this roll out scheme.

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Added in a P1 Licence today for myself.  Followed instructions and then tested it out.  All working good.

 

It may only be £5 a month, but still should not be needed just to control your own tenant to stop it getting filled with team sites.

 

 

Russell.

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I'm interested to know what the experience is for the Teams user with the proposed solution of blocking at Group creation - i.e. is the 'Create a team' option still visible in Teams and then they encounter an error that says 'you do not have permission to create groups' with no where to go? Surely a range of options is what is needed depending on the organisational factors. it might be along the lines of:

a) if creation not allowed - no option visible in Teams

b) if creation allowed - 'here are some groups names similar to the one you are attempting to create.....' the Teams user can then pick one and request to join, or create new

c) if creation with approval - 'thanks for submitting your request, this has gone to ... who will advise you etc' (you get the gist)

d) create at will

Rather than wait for all options to be catered for, I'd prioritise a combo of b) and c) - we already have d)  :)  and did I hear that Flow was coming to Teams???

 

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The reference document from Microsoft on this says:

 

"Microsoft Teams: Both admins and users won't be able to create teams."

 

"The steps in this article don't prevent members of the following roles from creating Office 365 Groups in the Office 365 admin center. However, it does prevent them from creating Office 365 Groups from the apps and it prevents them from creating teams (because you can't create teams in the Office 365 admin center)."

 

No workaround is suggested.  Can existing Outlook groups, created in Admin Center, be converted to a Teams group via the Teams app, same as always?