Jan 31 2020 07:53 AM
We're new to teams and trying to figure out the best way to set up teams and office 365 groups in the most optimal method.
We're struggling with the scenario where you have a Team (let's say HR), and you want to allow outside people to their Team site but we also want to allow communication to just HR people (as well as share items in the Team site and connected SharePoint site) without the outside members of the Team being able to see them.
Microsoft FastTrack is suggesting we set up a separate SharePoint site for the HR Only content. Which requires additional Groups to control access. So now we're doubling up sites and groups which magnifies maintenance and seems less than optimal.
Can anyone provide any guidance about how your companies are setting up teams and SharePoint for this Scenario?
Thank you in advance.
Jan 31 2020 08:06 AM
Jan 31 2020 08:50 AM
@over2klb How big is the company?
For company wide communications I would normally have a team for the whole organisation, then have channels for each department. That's a public space where anyone can communication and access content.
Then if a closed team is required for confidential HR matters have a separate team for just their group.
The reason I asked about company size, there's currently a limit of 5000 people in one Team, so that might limit your all company team.
Jan 31 2020 11:06 AM
Jan 31 2020 12:18 PM
@Steven Collier currently a little over 6000 which puts us over the 5000 member limit. which is another restriction that we're dealing with.
Jan 31 2020 12:23 PM
Feb 02 2021 01:42 AM
@Chris Webb I'm coming across what you wrote after a year, but wondering if you meant having the team site be for private docs and the comm site be public facing?