Mar 25 2020 01:44 AM
Mar 25 2020 01:44 AM
I created a channel and invited 10 people to join. How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.
Mar 25 2020 03:05 AM - edited Mar 25 2020 03:05 AM
See section schedule a channel meeting. You don't need to specify people just the channel in the invitation. This will automatically invite all members of the team. It should appear in their Outlook
Hope that answers your question!
Mar 25 2020 03:52 AM - edited Mar 25 2020 03:53 AM
@Christopher Hoard I think that if the O365 group is not visible in Outlook (default for when you create the O365 group from Teams) the users won't get an invite and the meeting is not visible in their calendar. Actually the users get no notification at all except for the channel name being bold. If the O365 is visible in Outlook it works as you describe in your blog post. At least this is the experience I have based on my testing.
The workaround I suggest to notify users about the meeting is to add an @-mention of the channel (for example) as a reply to the meeting post in the cannel.
Mar 25 2020 03:55 AM
Mar 25 2020 04:09 AM
@Christopher Hoard Yes, as I mentioned, if the O365 group is in Outlook that works. The problem is that there are multiple ways to create a group and different functionality depending on how you do it and I don't think that most end users realize this, expecting the same functionality independent of how the group was created. And to be honest I think most users using Teams on a daily basis will create their group/team directly in Teams.
Mar 25 2020 04:24 AMSolution
Mar 25 2020 05:53 AM
May 19 2020 06:33 AM
Hi @Diddy974 , a bit late to the show, but I have used this version:
Especially if you have a large team and you want them to get a notification, and you don't have a O365 group in Outlook yet.
Powershell and csv :)
Jun 07 2020 09:44 PM
@Diddy974 I agree with the solution @Christopher Hoard proposed. I was taken aback a bit when it was stated that this does not work (no need to add attendees) since it has always been my experience that that is the way Teams work. So I tested it to make sure I did not imagine things and it works perfectly. If you do not specify any attendees when you schedule a meeting from Teams all the members of the team will get a meeting invite. Obviously it must be a Channel meeting i.e. there must be a valid entry in the Channel input.
Jun 17 2020 12:10 PM
This doesn't seem to be working for me.
When I add a channel, it only sends formal invite to me. It posts to the channel but does not formally invite (or appear in) outlook calendars for other members of the channel/team.
Create meeting in teams, populate Channel and leave all other required/optional attendee fields blank.
The only team member that gets formally invited this way is me!?
Jun 17 2020 10:09 PM
@karim7x That is weird. I also tested it with external members (guests) and even they get the invite without me having to specify them in the invite if they are team members. The only thing I can think of is that it is related to how your tenant is set up, maybe there is a configuration parameter that needs to be set but I know too little about that to really say.
Aug 04 2020 09:38 AM
Aug 04 2020 09:45 AM
I have been having to forward the invite from my Outlook once I create the meeting in Teams channel (since it sends the actual invite to me via email). However, this now makes my channel the actual organizer at that point and me simply the one forwarding the invite (see below). This cause issues if I need to update or monitor who is responding. I truly wish there was a way to add a channel when setting up the meeting through outlook. If ANYONE knows how to fix this PLEASE help :) @Jason_IT