Apr 23 2019 08:30 AM
Apr 23 2019 08:30 AM
We have a very small team. I happen to love teams and want people to use it more, but I am having a difficult time. One of those points is with meetings. When we meet for the most part we meet in person. I schedule the meeting in teams. Does anyone else use teams for meeting where attendees are for the most part there.
The reason I ask is I would like to somehow record the meeting, so we can have them more regular and people who are unable to be at the meeting can still review what was gone over.
It may be that I just send out notes to the staff, but there are other reasons I want to get people used to and using teams. For example, the passing of data from one team member to the next between days and time off.
I hate email, much prefer teams because things are way more open and discoverable. Trying to really work on how to get people to adopt in such a small team.
Apr 23 2019 08:54 AM
Apr 23 2019 09:12 AM
As @Rob Ellis has said, you can record meetings in Teams. It is recorded and stored in Microsoft Stream by the user doing the recording. You can then share the recording with the Team via Microsoft Stream - either by allowing all users within the organisation to view the video or a group. You can listen to the recording through Stream, through the Stream mobile App - you can even create a Stream channel and then link the Channel to Microsoft Teams so they can be easily accessed via Teams.
In our organisation we use Teams even when users are in the building. This is because many people - myself included - like to work whilst the meeting is ongoing and it's much harder to do this being in the same room. Also, we like to give people the choice whether to be there or not as some people are simply more comfortable at their desk rather than being in the meeting room. In addition, using Teams means users - if there are not there - can listen to the meeting on demand. Sometimes, people have more urgent things to do or change plans suddenly and - like me personally - I like to do this when I have time as opposed to things being at set times.
Overall, for our organisation, it is working out, productivity has increased and people are generally happier
Hope that helps to answer your question!
Apr 23 2019 10:25 AM
Apr 23 2019 11:08 AM
Apr 23 2019 03:26 PM
@Jeff Williams @Chris Webb is spot on force their hand to attend the meeting online. We recently completed our Teams pilot testing with staff and we made sure all of our meetings were done through Teams. We had 15 ppl in our pilot and trying to find a room large enough that was available when everyone else was available was impossible. This also allowed us to experience and test the Teams meeting functions.
We have started recording our meetings and its very helpful for those meetings requiring minutes to be taken. The notetaker can go back and review the video and clean up their notes. And by having captions turned on its even easier.
Apr 23 2019 05:04 PM
Apr 24 2019 11:09 AMSolution
@Jeff Williams Here is another thought. You have the 4 ppl who are onsite attend the meeting and you record that meeting, maybe just audio but you could do video as well if needed. Now anyone who was invited to the meeting but didn't attend should be able to see the finished recording within the chat area for that meeting. The meeting chat should show up within the chat area of Teams. You could also get a link to that recorded video and share it with the attendees. I believe by default if someone is invited then they have access to that video by default within Stream. And the stats on Stream would also indicate the number of people actually viewing the recording once posted. I'm not 100% sure this answers your questions or not, but wanted to throw that out there.
Apr 24 2019 11:14 AM
Apr 24 2019 11:17 AM
@Tom RobeyThanks. I think this is ideal. Marked it as best answer because this was my thinking on it as well. I think the problem I have is just in the logistics of doing the recording so the group I have at the table can be included (seen/heard/etc.) in the recording. Don't really have the ability to do a conference room recording setup.
Anyway, I think in general this is the answer.
Apr 24 2019 11:21 AM
Apr 24 2019 11:23 AM
Apr 24 2019 11:28 AM
@Jeff Williams @Chris Webb has some good suggestions for microphone. But also, you have the ability to record using Teams on you mobile device too. So you could always Bluetooth to a portable speaker that also has a mic. That would allow you to move the phone to an area where the camera would pick up everyone in the room.