Jul 17 2020 06:30 AM
Jul 17 2020 06:30 AM
I work in a secondary school in the UK. We have been using Teams since the beginning of this year. We are looking to find a way of cataloguing online curriculum resources, eg online publications, youtube, online galleries etc in our own 'digital library' and I'm wondering if there is an app available through Teams that we could use, rather than using a completely separate system.
The idea would be that when any teacher finds a useful resource online they can add it to the school's digital resource library, and teachers and students can then search the library for resources once they've been catalogued.
Thanks in advance of any ideas.
Jul 17 2020 08:56 AMSolution
Welcome to the forums. If you're not wanting anything too glossy, than the native Teams toolset should be adequate. Teams acts as an aggregator for some other O365 resources, one of which is SharePoint online. A teams instance will have a SharePoint site created under the bonnet. The files tab that you can see actually resides within a SharePoint document library.
In it's most crude form, you can upload a series of document, images and so on to this SharePoint library. For pointing to external resources, such as videos and the like there is the "Link" option that acts as a literal pointer to these resources. Lastly, adding some metadata to this library helps allows you to manage and filter these resources as required.
If this is of interest, do let me know and I'll mock up a quick screenshot for you.
Aug 25 2020 07:33 AM
Hi both, with apologies for the delay, here's some more information. First some general information. When you create a Teams Instance, the Files tab is connected to a SharePoint site. This site has a library and within this library is a folder called general. This general library is spun up for Teams files. This tab also has a button that allows you to open up the SharePoint site directly as below
This should open up the SharePoint site within a new browser window. When you're in here, look on the right hand side for a column header called "Add Column." Clicking on this will give you a series of options. For @LCWis demo, we'll be looking to use a Choice Column.
Most of this should be fairly simple to follow. In the choices field remember to give each option its own line. Here's an example of what the Art Department column looks like in my tenancy.
Doing the same with the engineering field will leave you with a SharePoint library that has two additional columns in it. Any item that you either upload to OR create within this library can now be tagged up with the appropriate labels.
You may think that its a good time to get back to Teams. We'll do that in a second, there's one other aspect here that might be of interest called Views. But if you checked now (refreshing any open files tabs) you'll see that the additional columns you've created are now visible. Back to Views, these are very similar to filters on spreadsheets. You can create filtered views of your documents within SharePoint and then save them as Views, which enables everyone else to view them.
These views are also made available within Teams, but you may need to refresh the view on the tab.
I'll leave it at that for now but hopefully this is a good start for you both. Do let me know if you've any questions and I'll make sure to get back to you quicker this time.
Aug 25 2020 04:11 PM
Awesome, thanks @Steven Andrews - I'll give this a go and let you know if I need anything else. Your notes look pretty clear and easy to follow, so hopefully, I'll just get it done! Good timing as we'll be working on this over the next few days. Thanks again!!
Jan 28 2021 03:05 AM
Thanks for this very useful guidelines. I tried following it and got as far as creating the columns. But I could not follow the next step "Any item that you either upload to OR create within this library can now be tagged up with the appropriate labels". I uploaded a file but did not know how to tag it using the column choices I had successfully created.
Also when I succeed in tagging the files, can I please ask how I can search for a particular file I need. Sorry to bother you with these seemingly simple questions.
Thanks for your help.
Feb 03 2021 02:42 PM
Feb 05 2021 08:59 AM