Creating a meeting that would have people in person and not in pseron.

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Frequent Contributor

So we really like teams to communicate ideas back and forth in our small group.  It is getting to be used more and more as a central repository to communicate ideas and distribute files.  

 

We pretty much no longer use email, so outlook is a thing of the past for us (which is very welcome).  Because of this we have people creating meeting in teams, which is fine but we really aren't doing skype like meetings, we meet in person.  So logging into teams to type into the chat or do video isn't really a benefit.  

 

For the most part we have just ignored it, but the question came up why not let some users log into teams so they don't have to come into the office when it would be just for the meeting.  So basically a meeting of people in the office and others joining remotely via teams.

 

The problem for us seems to be how to allow the people who are remote joining via teams app access to the whole discussion of people who are physically at the meeting.  what we have tried is a single laptop at the meeting which tries to relay all the info to the group  This hasn't worked well, so just wondering if anyone is doing anything like this, without huge investments in video conferencing hardware.

 

 

1 Reply

It's enormously valuable when it's done right, at my org we have equipment in every meeting space that allows remote participants to be involved in meetings, we've fundamentally removed the need for people to be in a physical place to meet.

 

At the lowest rung you can use USB cameras and mics connected to a laptop, there are very, very many available. My personal favourite for a speakerphone is the Sennheiser SP20, great audio quality for the money. Cameras are more fiddly as it depends on getting a good angle, but you can go for static, zooming, autoframing etc.

 

Moving up a rung in term of simplicity is then an SRSv2 console to control the room, like the Lenovo SmartHub. These cost about £1600 a replace the laptop with a device that you can just turn up and press one button. We can fit a small room completely with screen, camera and the SmartHub for about £2K. Realistically this is perhaps 7-10x less than traditional VC type solutions.

 

There's plenty of higher capabilities above this, SurfaceHubs, ceiling mics etc but you were looking for cheap...