Can I consider MS-Teams as a Document Management Software?

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Contributor

One fine day I was discussing with my colleague and he said "No MS-Teams is not a Document Management Software" but I believe MS-Teams is a good Document Management Software. When I googled I haven't found any details related to MS-Teams as a DMS.

 

Please suggest me, can I say MS-Teams is a DMS tool? 

3 Replies
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Teams isn't a document management system. The underlying SharePoint is.Teams is merely a portal into many applications. You could consider replacing your intranet with Teams. But it is still not a DMS.
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But as you say, SharePoint is the underlying DMS. Like most other functionalities of Teams, it's acting as a window onto other applications. And it's a window into other file locations, too, such as OneDrive, Box, DropBox, etc.

 

That said, the nature of Channels can be considered as 'tags' when organizing and finding documents.

 

If everyone is going to be using Teams as their primary interface, and if all files can be accessed from within Teams, then Teams is not only part of the DMS, it's the essential UX as the worker accesses their files.

 

To call Teams a DMS in itself isn't correct. But one can consider Teams as an organic element of a document management system.

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@Scott Abbotts 

TEAMS is part of a DMS solution, but only for members of specific Teams.  It is not meant to be a DMS for the broader organization.  The deliverables of a Team usually have a specific home in an organization's DMS.  Whether that deliverable is an internal or external document, if the broader organization needs to be able to locate and use documents generated by the Team, the organizations means of doing that would very rarely be TEAMS.  That doesn't mean it can't be accessed that way... that will depend on what role SharePoint Online plays in the organizations DMS strategy... but it does mean that people outside the Team will not access the document using TEAMS.

 

TEAMS is a collaboration tool, not a DMS.  As Teams collaborate, they usually produce documentation, and TEAMS is a good way for Teams to collaborate on those documents, but it is not the (main) method for sharing those document more broadly with their organization.