Archiving and Compliance

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I understand that Team will archive all conversations.  How long will it store them?  Where will they be stored?  Can they be extracted and saved elsewhere?  Are there tools for searching them across the entire company?  We are a financial services company and have requirements to keep all conversations.

 

Thank you,

Mark

36 Replies
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Can we get a response on this? We would like to start using Teams company wide but without knowing more about retention and archiving capabilities we can't start.
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Retention and archiving are not ready yet and the team has not disclosed what they are doing here...bear also in mind that even for Office 365 Groups this is still not ready and Teams are built on top of Groups...
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As of now, Microsoft Teams retains all messages.  Microsoft Teams retains deleted messages for at least 7 days and at most 30 days before messages are permanently deleted.  However, there is no support yet for retaining edit and deletion logs for messages.

 

Also, we have plans for the future to support data retetion, and archival of Teams data as part of the Information Protection Roadmap. Stay Tuned! 

 

Thanks,

Ansuman Acharya

 

 

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Does anyone have anything new based on MS Teams data retention and policy settings.  Its been awhile and looking for anything published that can be leveraged that metions it.   Thanks.

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hi All,

 

As of GA (actually slightly earlier) we enabled the below features for all Microsoft Teams data in the Office 365 Security and Compliance Center:

 

Audit Logs

eDiscovery, Compliance Content Search, Legal Holds (in place as well as Litigation holds)

Archiving

Conditional Access based on EXO and SPO

Intune based MAM (with and without MDM)

Exchange Online Protection for email a channel feature.

 

Please read more about it here in the GA announcment: https://blogs.office.com/2017/03/14/microsoft-teams-rolls-out-to-office-365-customers-worldwide/

And for details, please search support.office.com with the above keywords and Microsoft Teams.

Please also review documents here: https://www.successwithteams.com/ (download the word doc and PPT and see security/compliance sections)

 

Happy to help,

Ansuman Acharya,

Microsoft Teams | Security and Compliance

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Retention Policies and DLP are coming soon too, for Microsoft Teams ...
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Thanks. The docs dont really explain the detail of how the preservation or hold policies should be applied. Any specific advice (how to) to ensure all content is covered? Thanks.
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@Ansuman Acharya wrote:
Retention Policies and DLP are coming soon too, for Microsoft Teams ...

Any progress around this that you could share.?  Especially with Retention.

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Is it possible to journal messages that teams stores in the exchange mailbox of the user? I would like to email them to smarsh (A compliance solution)... Also, if not what are the options for getting these into an external compliance solution?

Thanks,

Bill

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We would like to journal all Microsoft Teams messages too, to send them to Global Relay. Is that possible?

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We need to journal all Microsoft Teams chats and other messages to Global Relay. We already journal our Exchange messages and we need to do the same for Microsoft Teams before we can deploy it to our users. This is a compliance requirement. Would you be able to implement that?

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Did you ever get an answer to this? We had to disable and block teams in our environment because no one could answer how to do anything resembling compliance archiving to Smarsh or GlobalRelay

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Have you been able to get the official comments from Microsoft folks? This seemed to have been a quite while.
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Hi @Ansuman Acharya,

 

Could you please point more specific document (or links) on this? I tried to following your links posted here, but I couldn't find answers to questions posted in this thread.

 

I am specifically interested in this:

 

We need to journal all Microsoft Teams chats and other messages to Global Relay. We already journal our Exchange messages and we need to do the same for Microsoft Teams before we can deploy it to our users. This is a compliance requirement. Would you be able to implement that?


I checked also another thread (Microsoft Teams AMA - Team Archiving), but could find the clue.

 

If it is not yet implemented, do you have an ETA for this?

 

Thanks

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No, I have not. If you find out anything, please post here. We are still having the same issue.

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The compliance and policy portal for Office 365 is coming. This will include tenant based retention policy settings for the content within chat for Teams. Take a look at the Ignite session on Teams Security and Compliance for further detail and the specifics of how this is managed within Office 365.
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Hello,

I watched the Ignite 2017 session on Teams security and learned:

- Chats are stored in a hidden folder in the Exchange mailbox of the participants of the chat.

- Team messages are stored in the Modern Group mailbox.

- Shared documents are stored in the Group SharePoint/OneDrive site.

 

To put a hold (or search in the compliance center) on something you would put a hold on either the user mailbox or the group mailbox (or both).

 

So basically, if you turn on the retention policies for SharePoint, OneDrive and Exchange in the O365 compliance center then you will be preserving all of the content for Teams.

 

Have fun!

Matt

 

 

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Setting of retention to purge after a certain period is not available yet. This was mentioned at Ignite that will be by year end. 1:1 chats stores in the mailbox in a hidden folder that from testing do not get removed through the current policies.

We are hoping that the enablement comes soon. What was demonstrated at ignited showed in Compliance and Security a dedicated section for Teams - the ability to apply rentention separately to chats and conversations. This is what we are hoping to see very soon.