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Any plans to save directly to Teams sites in Office 2016 apps?

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Regular Contributor

In current office apps like PowerPoint, Word,  and Excel, if we click File|Save As, if I go to our Team Site (not a teams site, but the default sharepoint created for each tenant), I can then browse all "sites and workspaces" and save files directly where they belong, but it only shows Sharepoint sites, not Group sites and therefore, not Team locations.

 

So we are saving files to our desktop then uploading to Teams. A round about way of doing it.

 

This is mainly an issue when we get files from email or create new in various office apps, especially PPTs which always come from Templates we have.

 

It would be nice if we could save them straight to Teams regardless of whether or not that team or any channel in that team is sync'd to our hard drive. 

84 Replies

I agree. Outlook needs to have at least the same "save locations" feature as the other apps of the suite. It could be even more tightly integrated in contextual menus on a message or an attachement.

 

Third party solution have been doing that for years.

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Is this broken for anyone else today? I have version 1802 build 9029.2167. When I go to Sites in the File|Open setting in Excel, I just get a list of recent folders, not teams/groups. It was working yesterday. I am thinking something on MS's side got turned off.


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Could be that you need to close/re-sign into Office to get your sites back? I'm on the insider build (1803 9127.2004) and it's working OK.

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A reboot seems to have fixed it. 

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I see this in the O365 version you can download from portal.office.com. But we have Office 2016 volume licensing version deployed everywhere. Anybody seen this work for volume licensing customers?

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@Eric Logeson wrote:

I see this in the O365 version you can download from portal.office.com. But we have Office 2016 volume licensing version deployed everywhere. Anybody seen this work for volume licensing customers?


Like all other new features, you'll only see those when Office 2019 ships unless you switch to the Office 365 version which gets updates as they release them. I don't think Office 2016 will ever see new features, only security updates. Same with 2019 when it ships by the way. Whatever it has day one is pretty much what you'll get until Office 2022 (or whatever) ships, except security updates.

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Thank you for clarifying.

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Any updates here? All I want is to be able to save a file from Office apps to any SharePoint site I have access to, not just "Recent" or "Following".

 

Edit - this is how it appears in Excel. I have access to a lot more sites than the ones shown:

 

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Does that mean that this feature is unavailable for those of us on semi-annual release?
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Does that mean this feature is unavailable for those of us on semi-annual release?
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No, if you are on semi-annual you should be on build 1808 from last August at this point, you will have had this feature for perhaps a year. you'll update to 1902 in June.

 

@Ed Hansberry is correctly referring to people who install the msi/volume license edition of Office, it doesn't get updates at all until they deploy a whole new version, the most recent would be going from 2016 to 2019. Office 2019 is roughly equivalent to 1808 but will be for ever,

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To be clear, when I go to save a document in the content creation apps like PowerPoint, Excel, and Word, I am presented with a menu of sites. However, when I am in Outlook, I'm only offered "Recent Folders" and not a list of sites. Shouldn't I also be able to select and navigate through my sites here?

 

Outlook > New Email > Attach File > Browse Web Locations > Sites - My Company >

(12 Recent items appear, followed by Browse Web Locations and then Browse this PC...) 

 

recent_folders_outlook.png

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@Steven Collier - I think Office 2019 is actually 1803. They froze it then, then spend 5-6 months really bug testing and fixing it, releasing it essentially as the deferred channel does, 6 mo after the fact, but really well tested vs the monthly stuff.

 

So Office 2019 is missing quite a bit of stuff we got in 2018. It got Power Query cached nodes, but missed out on the new data types, Dynamic Arrays, @mentions in documents, Excel's Ideas feature, etc. And right now my Insider build of 365 has a cool search feature in the File Open to find files that go well beyond your history. I rarely scroll to click and open files anymore. Just type a few letters and it seems to find the file I want.

Cannot imagine why someone would go with Office 2019 personally.

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@Peter Mcdermott - in the Outlook version I've got, which is Office 365, and insider 1903, I can save to any site, but only at the site root folder. I just click the down menu button next to an attachment and there is an "upload" option with a cloud. It shows me the main sites (Teams) I use, but allows me to click More and see all of them. But it puts the file directly in the Shared Documents\Documents folder of the site. I then have to go to the site and move it to the proper folder. 

 

In some cases, we've set up Flows to automate this for routine things like invoices, etc.

 

I've had this for a few months. It is also in the 1902 monthly build that just came out this week for MOnthly Targeted users. I don't know if it is in the Monthly build (non-targeted) or not.

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Got it. So if I'm on semi-annual, it might be some time before this feature is available in Outlook. Getting a lot of pushback from members on my team after I urged them to start using Microsoft Teams.

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@Peter Mcdermott wrote:

Got it. So if I'm on semi-annual, it might be some time before this feature is available in Outlook. Getting a lot of pushback from members on my team after I urged them to start using Microsoft Teams.


Yeah. I am not sure when that feature got added to Outlook, and it is still half baked vs how it works in Excel/Word/PowerPoint.


Your team can email the files and email to Teams. Are you/they aware of that? It puts them in a weird folder, but it adds them to the conversation stream. You just need to get the channel email address in Teams from the channel ellipses menu.

My old workflow was to just always download/save Outlook attachments in my OneDrive for Business, then go to OneDrive in the office 365 portal and move them to the correct team/channel/folder. Not ideal, but sometimes I prefer this. Any files saved to the root folder of the team site is inaccessible by Teams anyway. It has to go in a Channel folder.

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It says 1808 here ...

 

https://docs.microsoft.com/en-us/officeupdates/update-history-office-2019

 

but I really don't know as I've never installed it anywhere, and I'm assuming that those match up with the Pro Plus versions that isn't a particularly safe assumption.

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@Steven Collier wrote:

It says 1808 here ...

 

https://docs.microsoft.com/en-us/officeupdates/update-history-office-2019

 

but I really don't know as I've never installed it anywhere, and I'm assuming that those match up with the Pro Plus versions that isn't a particularly safe assumption.


@Steven Collier - Interesting, but after reading the whole page, what I think is happening is MS continues to update Office 2019 with security and bug fixes, and increments the numbers, but 1808 for Office 2019 does not equate to the feature set the Monthly builds of Office 365 had at 1808. In fact, if you scroll down it says the retail version of Office 2019 is at 1901, so that must be security/bug fixes only, as we know 2019 gets no new features, and it came out in late 2018.

 

It makes some sense. Even in Office 365, build 1902 means very different things. 

  • Insider 1902 has dynamic arrays, new Extract features in Power Query, an updated file rename feature, a search feature in the Recent files screen, and who knows what else. (I have no clue what Word and PowerPoint have in the insider builds.) It is on its own path.
  • Monthly Targeted 1902 and Monthly 1902 - I am not sure what the feature set difference is here. Neither definitely have anything listed above for insider 1902, and I suspect those features are somewhere between 1807 and 1812 from Insider builds, including the new Data types in Excel.
  • Deferred is its own thing, stuck at 1808 right now.

More is here.

 

This ComputerWorld article also says that Office 2019 is built on Office 365 1803 code, and from a feature set, is frozen in time.

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@Peter Mcdermott wrote:

To be clear, when I go to save a document in the content creation apps like PowerPoint, Excel, and Word, I am presented with a menu of sites.


But are you presented with all of your sites? If not, how do you select a site that isn't listed?