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After meeting attendance log

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New Contributor

Is there a way to gather the list of attendees that participated in a Team meeting?

28 Replies
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Hi James,

 

This is currently raised as a Teams Uservoice request from April which you can view here: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/33989875-view-or-export-a-list.... Microsoft have not responded - and it may be some time before they pick up. However, I think it's a great idea to have a list/report of attendees emailed to the organiser or against the meeting booking in the Teams App after the meeting or live broadcast has ended. I have added my name to the list!

 

Best, Chris

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Voted as well. thanks!
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Thanks!

If there are others you know who feel the same, then please invite them to the uservoice too. More votes the better! It’s a great feature request.

I hope that I’ve answered your question. If I have then please feel free to like or Mark it as the solution to it. Thanks for being part of the community!

Best, Chris
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Passed it on to all my peers!
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@James Patton @chrms 

Please continue to vote this feature up.  Here is my current work around.  It is still several steps but better than taking screen shots. 

  1. Find that chat from the meeting. Click on it.
  2. Click on participants under the meeting title
  3. Drop down list will show all names
  4. Click and drag to select all
  5. Hit CTRL + C to copy
  6. Paste in OneNote or Word using CTRL + V
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Thanks all,

As you can see the feature is now planned as of 14th May 2019.

If you vote on it you'll receive a notification email as soon as the status changes - so you can track its progress.

Best, Chris
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@Stephanie Vanterpool - that just shows all the participants that were included on the meeting. It shows if they accepted, declined, on tentative. It is not an actual list of who was really on the meeting though.

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@Christopher Hoard has this been integrated?  I am unable to find out how to take meeting attendance after the meeting - or during the meeting even.

 

Thanks!

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Hi @gmartin229

Still currently in the planned phase per the uservoice. If you voted for it, you will be notified as soon as the status changes.

Best, Chris
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@James Patton 

 

Screen shots or video attendees Currently in Meeting.  During the meeting (usually 10 min [or whatever you prefer] after meeting start), click on the Participants, do a screen shot / video capture who is Currently in the meeting.  Scroll down to make sure to capture all attendee's names who are currently in the meeting are listed.  I move the attendees over to a list later.

 

If the people didn't attend until later, they will not be captured, and it is their responsibility to say that they have attended.

 

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Admins can access "Conference" data/participants from the Teams Admin Center — select Users, under the Display Name column click on a user name, towards the bottom select the Call History tab, in the list view look for Activity type labeled as Conference then select one of the Start times to see details of that meeting including Participants. I don't see a way to export the data, so you'd have to copy manually and unfortunately you'd have to be an Admin...I wish this data were available in the Teams app for all users, at least their own personal data. I also checked the MyAnalytics app, couldn't find anything useful...it figures.  @James Patton 

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@Christopher Hoard I just did vote.... do you know of a way to do this with Power Automate? 

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Really long time for Microsoft to implement this feature... still waiting... no wonder Zoom is gaining so much market share.
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@James PattonThanks for registering. I'll try my best to support and learnt both, to and from the Tech Community.

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@James Pattonyes, please include the Add-on "Attendance Bot"

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Here is a solution that uses Microsoft Forms to capture user information prior to joining a Teams meeting.  You can customize the form to ask for any information, and you will get an Excel spreadsheet with each attendee's information.  This workaround can help to track meeting attendance until the product has this built-in.  Take a look at this video on how to setup this registration form: Microsoft Teams Meeting Registration using Microsoft Forms 

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@James Patton 

 

Coming shortly. Should be in the next few weeks as it's hit the message centre. Note per the message centre notification its off by default and you have to turn it on with Powershell

 

https://twitter.com/lauriepottmeyer/status/1253771229439246336

 

Hope that answers your question

 

Best, Chris

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@Christopher Hoard 

Love to have this feature. It saves lot of time, which otherwise is wasted and also saves boring work - screen capture etc. 

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@Christopher Hoard  Good day...When is teams launching the attendance log. Will be useful to have attendees, when they log in, when they leave, what is the cause ie...left, network error etc

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@Christopher Hoard 

It is very much surprising that Microsoft guidance is not available.

 

We are left to live with the issue of not able to collect Attendance of the Participants who attend Microsoft team Meeting with entry and exit time.

 

Help requested.

 

 

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Yes. Our problem is also the same - taking meeting attendance after the meeting is over.
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@Suresh_R_K This is a new feature that's coming. The "AllowEngagementReport" needs to be enabled in the 'CsTeamsMeetingPolicy'. For information it's already enabled for us but we still cannot use the feature as hasn't been fully released yet.

 

"In testing"

https://microsoftteams.uservoice.com/forums/555103-public/suggestions/33989875-view-or-export-a-list...

 

"In development"

https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=63351

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Open teams
Go to more app by clicking on ... dots in Teams app
Type to search AttendnaceBot
Open it in a meeting (or see its tutorial online)
Type START
Participants shall write IN and OUT while entering and exit.
Get report format in excel.
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huh? That does not work for me. @adnanlooking 

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Stephanie, thanks for the insight! However, I've tryed this and unfortunately the names under the drop down lists have not been captured by the CTRL + C command, only the first name is copyed.

Any thoughts about that? It would be wonderful if it was possible to capture every name, because it even brings the hour of the events.

Thank you very much!
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Didnt working for me @Stephanie Vanterpool 

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@Suraj_Sukumaran 

 

I was able to find the following guidance on this issue:

 

https://support.office.com/en-gb/article/download-attendance-reports-in-teams-ae7cf170-530c-47d3-84c...

 

Notes

: Only the meeting organizer has the ability to obtain the attendance report
: The attendance report must be obtained after everyone has left the meeting and the organizer is the last person active on the call. If you close the meeting, the record disappears

 

Simply click on the Show Participants button (in the pop-up banner located on the main screen during the meeting), then click on the download attendance report button (see link below for image).

 

Teams File - Attendance.jpg

 

 

The file will be downloaded to you as a CSV file (see attached) that will open in Excel. The file will be located in your Downloads Folder.

 

Details of the process:

https://docs.microsoft.com/en-us/microsoftteams/teams-analytics-and-reports/meeting-attendance-repor...

 

Hope this will help.