Nov 27 2019 01:15 AM
Nov 27 2019 01:15 AM
maybe I’m just to stupid but maybe one of you came across the same issue:
I’ve created a meeting series (with Option to attend via Teams) via Outlook Plugin. In the meantime I’ve created a channel for the meeting subject. I would now like to assign this new channel to the existing meeting series without cancelling the meeting and setting up a new one.
Nov 27 2019 01:52 AM
Nov 27 2019 05:53 AM
Nov 27 2019 07:42 AMSolution
We'd prefer to have the meetings be part of a channel, so that the recordings and interaction are stored in the channel. However, what is the best practice to make sure attendees are aware of the meeting?
Does it send an Outlook calendar invite? If it is a recurring meeting, and the meeting time changes, can it update the Outlook calendar? It isn't clear how to invite all channel members without individually selecting each person.
Nov 27 2019 07:50 AM
Nov 27 2019 07:58 AM
yep this is exactly the point:
When you setup a recurring meeting within the channel every channel member needs to actively monitor the channel and needs to push the meeting into the calendar.
So I‘m now proceeding the way to Adam provided:
Setting up the meeting completely in Outlook and copy the channel link into it. This works fine for me.
Maybe a feature request for an upcoming Outlook Plugin?
Nov 27 2019 09:13 AM
Looks like it depends on how/when the group was created. I believe prior to Jan 2019, group members were subscribed automatically to groups (and therefore they would receive calendar invites in email). Groups created after Jan 2019, group members were not automatically subscribed. I found that I could Edit the Group and turn on the Subscribe members option, so that calendar invites are sent out. However, there is nothing stopping them from turning it off. I also found for existing groups, I could view the Office 365 calendar to edit single meetings or the series, but for some groups created in Teams, the calendar is hidden and you have to run a powershell command to unhide. The issue with this is now it will show up in Outlook for members, which may not be ideal. For instance, we have a moderated Teams group, that we don't want people sending email to, but we would like to manage the calendar from a central location (versus having a single owner be responsible for it).
Jun 03 2020 12:51 PM
I'm having issues with my Outlook calendar and Teams in general (I can't see my calendar in Teams), but I do have the button to add a New Meeting.
When I click + New Meeting, I see the ability to add a Channel... however, only standar channels (accessible to everyone on the team) are listed, not private channels (accessible only to a specific group of people within the team). I wondered if this is what everyone else has as capabilities or if it's because of my Outlook issues?
Also - are we saying that a meeting that has already happened in Teams, with it's notes and such, cannot be moved to a channel? Right now, I have such a meeting that is in the Chat tab. I can't assign a Channel to that Chat/Meeting?
Aug 11 2020 06:07 AM
So what you say is prior jan 2019 microsoft did set AlwaysSubscribeMembersToCalendarEvents:$True
And teams created after that AlwaysSubscribeMembersToCalendarEvents:$False.
DId Microsoft send any notice about this which I might have missed?
Aug 11 2020 08:50 AM
@Markus Johansson I know that in our company around that time they stopped automatically creating an O365 Group for every new Team, because there were 100's of them. Therefore those new teams had no Group e-mail and no group calendar.
We could request our admins to create/attach a new O365 Group to a Team if needed. Also we found a workaround where if we created a new Planner first, it did create the O365 Group, and then you could create a new Team from that O365 Group to get a Group e-mail and Calendar. Not sure if this would work for every company.
Sep 30 2020 11:50 AM
I can't seem to find how to "Edit the Group and turn on the Subscribe members option, so that calendar invites are sent out. ". Do you know if this feature has been disabled since your reply in November 2019? Or does IT have to do this?