What is the best practice is for scheduling meetings on someone else's behalf when using Teams?

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Occasional Contributor

Christine from Ipswich, MA. Wondering what the best practice is for scheduling meetings on someone else's behalf when using Teams. Can you have someone be a delegate to set up meetings?

 

14 Replies
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You can set up a delegate in Outlook and add Teams meeting link with the outlook plugin when scheduling meetings as delegate from outlook. :) 

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Yes, you can add meeting link as a delegate, but it is your info, not the other person's info. How do you add the other person's Teams info when you are a delegate?

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@Rish Mukherji wrote:

You can set up a delegate in Outlook and add Teams meeting link with the outlook plugin when scheduling meetings as delegate from outlook. :) 


There is no longer an Outlook plugin for scheduling Teams meetings.  All Teams meetings must be scheduled via the Teams apps (browser, desktop, phone, tablet).

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Have you found an answer to scheduling a Teams meeting as a delegate? I just started looking for an answer but so far no luck.
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Hi Rodger,

from where do you have this information? The Teams outlook plugin is of course still available right now.

 

See the attached image. But i haven't really found a solution for scheduling on behalf of....

 

 

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We're looking for a solution as well.  We just realized that when an admin schedules a meeting on the behalf of somebody that it's the admins teams info in the call.  This explains why people could never get their PIN to work when having to manually dial into a meeting. 

 

Seems like a bug to me.

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The delegate can schedule a non-team associated Team meeting just like they would schedule a Skype meeting. I can not find a way to schedule a team Team meeting as a delegate. I kind of shy away from team Team meetings because although I do like the information about the meeting (and a link if you record it) showing up in the channel, I have a stronger dislike that I can't schedule a meeting in the channel and only invite select people.
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@Daniel Jelinek wrote:

Hi Rodger,

from where do you have this information? The Teams outlook plugin is of course still available right now.

 

See the attached image. But i haven't really found a solution for scheduling on behalf of....

 

 


There's a bug in the add-in install for the Team Meeting add-in.  If you previously had 64-bit Office (which I was testing) and then you install 32-bit Office, the Team Meeting add-in will fail to install.  The fix for me was to manually copy over the Teams Meeting add-in folder and manually run the register command to register the 32-bit version of the add-in.

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@Ulf Lundqvist 

At least on here the normal outlook "on behalf of" working just fine for users with Outlook Add-ins. In my mind this is because on Teams there are not so hard lines with organizer like Skype had, or Teams product group has really thought about this when they build the Outlook add-in for Teams.

 

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@Petri X 

 

there currently isnt a way to do this.. it's a heavily requested feature but hasn't rolled out yet..

 

see uservoice

 

https://microsoftteams.uservoice.com/forums/555103-public/suggestions/34050022-ms-teams-meeting-dele...

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@Kevin Watts 

I had a actually a bit different point on here. As there is no real owner/organizer/roles for Teams meetings like Skype had, this is kind of not needed yet. With using Outlook you can schedule (assuming your credentials works) a meeting on behalf of someone else.

 

Of course if you are using Teams' on calendar "application", that does not support booking on behalf of others.

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@Christine Green  I am an EA who has delegate access to my boss' Outlook calendar. My experience: (1) scheduling the meeting from my calendar while I am not part of the meeting: This is not an issue for a call/video call because the invitees have no problem to get on the call without me joining the meeting. If I do join the meeting and need to exit before others, I (as the organizer) can leave and it will not disconnect others. What could be a problem is in the chat. As an organizer, I will see the chats among the participants. It does not bother me but I can see this being an issue if the participants are discussing something confidential that the admin should not see. So, here comes another option. (2) I can schedule the meeting from my boss' calendar. If an admin is scheduling the meeting on someone else' behalf, I am assuming the admin should already be a delegate of their boss' calendar. When I schedule the meeting from my boss' calendar, it will send out under my boss' name (in details it'll show my name on behalf of my boss' name). This way, I will not even appear as one of the meeting participants either on the calls or the group chat. So, for anyone who wants a quick solution, I hope this helps. If your admin is scheduling a meeting for you, just give your admin delegation access to your calendar and that should do the trick.

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 @Christopher Neuendorf 

Why does Microsoft make everything so difficult? 

We are having the same difficulties. We have instructors giving classes, but they are not going to make the schedule. We are looking for the solution, an easily understandable and doable solution, to how the owners of a school can make the Teams video meeting, but allow our instructors to see and admit students into the class.  MSFT gets to me frustrated. :(