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Any news on the per-channel permissions implementation?

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New Contributor

Hi Guys, 

 

We are using Teams as our primary source of comms internally but we find that in a lot of instances we are having to create new teams, when a new channel with different permissions would do.  

 

I know this is being worked on but are there any updates on the progress?

 

Ta,


M@

Identity Experts Ltd

UK

52 Replies
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Can you please elaborate on what you mean by channels with different permissions? Are you referring to private channels?

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In a manner of speaking yes.  We would like to have say, 30 people added to an over all team.  But within that team have different channels that only a subset of these users can access.

 

This way it keeps the interface clean and easier to navigate.  We would also love a channel under a team that we could limit guest access too.  For example for this channel allow guests from this domain access for collaboration and meetings but keep the rest of the team off limits to them.

 

Hope that makes a bit of sense.

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If you click on the ellipses to the right of the Team name, it gives you the option to "Add channel." I am sure this is what the person is referring to. Being able to manage permissions on the channel would be useful. For example, if I have a team called Information Technology where everyone in the IT department has access, I could add a channel named IT Management. It would then be nice to limit access to the IT Management channel to just people in management. You could also have channels for Developers, Project Managers, etc. This way, the main point of reference for the IT team would be the Information Technology team.
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Bullseye! Good job you were here to translate my ramble.
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Many of our uses request this too, and in our case we do mean private channels - the ability to subset a group of members to a channel. This is a feature that is part of Slack so people we're trying to transition to Teams are used to being able to create private channels.
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We heard that Microsoft was working on a private channel feature so we have been telling users "sometime in 2019", do you know if this is being working on and an estimated timeline?
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Private channels is a high priority for us - we are working on it. Stay tuned for more updates coming on this.

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Private channels will enable you to have individual permissions for channels.  We are working on that but I do not have an update for you as to timeline.  If you'd like to "clean up" the user interface you can have people remove the "favorite" designation for channels.  Those not favorite will go down into "More".  I often do this when in a team with a lot of channels (best practice) that I don't have to stay on top of or aren't specifically relevant to me.  

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Our primary use case is we would like to restrict Guest access to specific channels within a Team.  We currently manage 2 Teams per project.  1 Internal Team and 1 Guest facing Team.  This duplicates work and causes lots of confusion.  Obviously we don't want a Guest to have access to all of the channel chats and documents, but would like them to be included in the same Team...with restrictions.

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We have to do the same and it's quite frustrating - keeping details in sync and particularly files is a challenge to say the least.
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We are doing something similar where we have to have two Teams to support one "audience" (team):

One Team is created for the overall group; another Team is created for the senior members (leadership, management, whatever). While I can argue that this is good because senior members don't need to worry about the files that are saved in the SharePoint site, I'm conflicted because I'm not a fan of having another location to store a single team's content.

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You can also, create Two Teams, One for all users and a second for just internal user. In the first you add a channel who named internal use only and you add a tab who's go to the sharepoint library form the second Teams. Like that the user have just One Teams to manage.
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You can also, create Two Teams, One for all users and a second for just internal user. In the first you add a channel who named internal use only and you add a tab who's go to the sharepoint library form the second Teams. Like that the user have just One Teams to use.
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Think this is the highest rated user voice https://microsoftteams.uservoice.com/forums/555103-public/suggestions/16911079-support-for-private-c... Would expect to see this earlier than later in 2019 Best, Chris
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@Matt Fernandes 

 

As of now 27th of Mar 2019, this is not possible yet. I'm sure MS Team is working on it.

 

However, there's a way how you can impose permission i.e. from the group site only.

1. create a site page and customize according to your taste. You can do many things on it as per the add ons.

2. assign individual permission. just check on the manage access.

3. customize your main group site and create a link to that site.

 

Hence, rather than using fully the MS Teams, you can either create a link on it or advise your team to access the main page.

 

Hope this help.

 

BR,

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@Shruti Poddar - just came over to a midsize Microsoft shop from a smaller Slack + GSuite shop. This is a crucial feature. Just practically, in a matrixed and permeable organization, teams are typically not whole numbers of identical people. In the Product function, depending on product/project/activity, I may pull fractionally from other teams (design, architecture, etc.) or outside resources (UX, consultants, etc.) and involve external clients/partners. The default access control means I have to decide who to give all the Product permissions to...thereby limiting it to people who are active on all the things or executives. It limits the practical utility dramatically.

Related, an underappreciated aspect of Slack is its promotion of digital culture. Being able to throw up channels and self (de)select is big. That and being able to start private channels can foster certain types of sub-cultures (game nights, local events, conferences, interesting books/articles, etc.) and conversations. Having teams and chats just doesn't do the same trick.

Hope this is still very high on the roadmap/backlog!

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Hi There @Shruti Poddar any update on this. Our company is planning a substantial investment in Slack Enterprise Grid as a direct result of Teams inability to deploy this?  We have a complex organisation as channel permission is a must to prevent the need for 50 different workspaces.

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we need this for sure. Often times where Managers need to discuss things in a management Team, then sub channels from there for specific projects and invite in guests (consultants, internal users, etc) that are NOT part of the full team but needed for this one project. No one wants to give out unnecessary group membership and access!
I have not gone thru and tried to play with tons of sharepoint permissions to see if there is a way to mess with it and fake it as that is far too much work and documentation. This should have been there from the beginning.

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Amen! I hardly see the value of channels if we can't do per-channel permission control.
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This feature is now available. You can create a new channel and restrict access or configure permissions on existing channels. Channels with specific permission will show a lock next to channel name. The caveat: when adding a new tab on a restricted channel, options are limited.
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I just tried this yesterday and did not see anything like that for options. Do you have a link to some documentation on how to do it? I am assuming it will be some kind of powershell for a while before you do anything in the UI @bonfieti 

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https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/What-s-New-in-Microsoft-Teams-April-2019...
When adding a channel, now an option is available at the bottom, called Privacy. Standard will allow the channel to be accessible by everyone in this Teams site. Private will allow you to select the members from this Teams who have access to this new channel.
Note: It seems this is only applicable to new channels. I've tried existing channels and the option isn't there.
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Hey @bonfieti

I take it that this feature hasn’t rolled out to the wider community yet, as I don’t see the option for privacy when adding new channels.

Are you in a beta test environment?

My org would really benefit from channel privacy. It would save us creating multiple teams where a private channel in a Team would suffice.
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@TeamProMember  definitely agree. I jjust created a new team and cahnnels in our current Teams environment and the Privacy option is not visible.  See this recetn post on UserVoice for teams - 7/3/2019

https://microsoftteams.uservoice.com/forums/555103-public/suggestions/16911079-support-for-private-c...

 

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@bonfietiI think you are referring to creating Teams... the same option, one level below, when you create Channels within a Team, is not available yet... not for us at least as of Aug 20 2019...

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I am positive I've been using it :) Perhaps it is only available for select clients / contracts. I know Nestle has a premier contract, it may be why... don't know. But wait for it... it's coming. Again, with some limitations as, at the moment, I think only under 20 apps are available in private channels (planner is not one of them, yet). You can use ADO, MS Word, excel, wiki, flow and sharepoint among others so far, along with conversations and files. Even nicer is that those who do not have access do not see the channel, so it's like it doesn't exist.
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@bonfieti We're using Teams Windows client 1.2.00.22654 (just confirmed it is the latest download available), and of course the client should't affect the feature set, but I can promise you I do not have the ability to change permissions for distinct channels.

So, lucky you!  I would love to get an update on the availability of this feature from someone on the Dev team at Microsoft.

Anyway, thanks for the update.

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Any news on this Pat? It's been a while and no reply.
I seem to recall a place in Teams where you could view product suggestions, rate them and subscribe to news about the particular feature you're interested in. Sadly, I can't find where it is. Channel rights feature is very high on my list and I need it sooner than later....
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Agreed, this is a critical update to our Engineering firm's adoption of Teams for use with our projects. Implementing it will take Teams from 0% use internally to 85% in a week. 

When? Would be really nice to plan for this...

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We are also waiting for this feature. Please give us a more detailed date or moment when we can expect this?

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You will be waiting a long time its been approaching 2 years with no solution.  Microsoft is oblivious to this. Its a massive issue for any company that has more than 1 person in a department. Unless you have an entirely flat organization that plans to never interact with each other this might work.  Its ridiculous as even at a Microsoft it should be obvious in a team called "Office 365 Sales" that all of Microsoft's 365 Sales team should not just be given open access to every channel.  They are saying the telemarketer should check in and see whats up with what the Vice President of sales is working on.  Makes no sense and 0 urgency to solve the problem.  We use Slack now, they seem to get it. @RVJacobs 

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@Billsmi @bonfieti

I still dont' have the ability to create a channel and allow only certain members of the team to access it.  I would swear I saw an offical announcement fo the rollout of this feature but it must have been wishful thinking since I can't find anything now.  I did see bonfieti's post with a link to the April 2019 feature announcements (which doesn't discuss this feature directly - maybe in the comments?), but when I create a new channel I do not have that option...still.

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@Pat Sullivan 

 

I believe it is in Beta with the top-tier Enterprise customers. It has not yet filtered down to the ones who are going to use it yet. ;)

 

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Sounds like it's gonna take a while before it trickles down to my small organisation :( May have to re-think our collaboration strategy or at least find a way to work around it. All I would ask is for more transparency from Microsoft around these development issues so I can plan accordingly. In my eyes, this is something that would really boost the use of Teams and should be recognized as that by Microsoft and treated accordingly. Can't understand why it's so hard to put forth real info and a target date.
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@RVJacobs  We need this too. Pending more information I guess.

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@rherrera561 looks ok for us. Not on existing channels, but on new channels.

 

teams.png

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It is available now !!! In the latest version and from Nov 8th ... ONLY for newly created channels

 

Annotation 2019-11-14 112138.jpg

 

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@Design_Engineers 

 

The WHEN question was answered with functionality today. On new Channels it works as expected. 

 

Fantastic, and thank you.

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Yes I read that from another source. Great news!
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Verified private channels working for me. Thanks!

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@Joan Nelson 

A year has passed since you last posted, and yet MS Teams still doesn't have this feature in place... Sigh

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It is still not working here.

I have downloaded the latest update from the official site, re-install version 1.2.0.27559, but the option just not there.

2019-11-21 17_33_38-General (MSDG) _ Microsoft Teams.png

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It *may* be rolling out through tenant tier, which would explain why since got it before and since others just recently, while you're still missing out.
Keep fingers crossed that it won't take long... And that hopefully they don't make it only available in Premium tiers :)
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@bonfietiI agree, that may be the cause... However I went ahead and did some testing.

Logged off from my company's account and logged in using my personal Office 365 subscription

Opened Teams in both Web and Desktop App

In all cases, the Security Option is there.... Maybe something related to the operative system?

 

Here is my Teams' version

You have Microsoft Teams Version 1.2.00.27559 (64-bit). It was last updated on 11/4/19.

Running on Windows 10

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I have found this to be a terrible limitation and needs to be fixed immediately.

 

 

@Matt Fernandes 

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Rick - It should be working now, it is not for your org?
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@Matt Fernandes -  I have created a team that has 5 channels. Can we restrict planners specific to channels?  is the plans are created visible to anyone in a particular group? Need your advise

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So far you cannot have Planner in a Private MSTeams channel. You can vote to have this feature added on: Create Planner tabs within Private Channels 

 

Note, additionally, that private channels will have their own site collection. And *I think* it doesn't support lists either.

So far, private channels are somewhat more limited...