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New chapters taking all my storage space./How to turn off versioning/delete old versions all at once

Brass Contributor

(I'm using education version)Whenever I create or edit a chapter in Stream, it automaticly creates a new version for me in onedrive, the problem is, it actually duplicates the file, for example, if the video size is 1GB and I edited the chapter 50 times, then there would be 50 versions of this video file, and the file size would be 50GB, this issue is really bothering me, it basically takes up all 1TB of my storage, someone help plz.

CFHsu_0-1688974434784.png

it shows 1.08GB if you check on the detail of this file, but if you check the size of the directory this file is in it shows hundreds of GBs

6 Replies
This has been raised to the Stream product team and they are working with the SharePoint team to get this resolved. I don't remember if there is a date they expect this to be resolved. In the meantime. . . when you see this you can delete older versions and you can limit the number of versions saved in a library [although I haven't been able to get it to accept a low number :( ].

You can keep up with some of these kinds of things by joining the Stream Product Team Office Hours calls that are bi-weekly. You can sign up using the form link at https://aka.ms/StreamConnect.

Thank you so much! I just realized that "creating a new version each time you edit a file" is not a bug, but a feature(more than one version created per one chapter edited though), I have lower the number of versions from 500 to 100(minimum), that should help a little. And also should be a "no versioning option" but maybe because of my education version so I don't have that option🥲

FYR: Just found out that you can delete all old versions all at once in classic OneDrive, that is acceptable for me.
best response confirmed by CFHsu (Brass Contributor)
Solution
I figured out the solution by my self, I'm using education version so this may not work for your business version. (But it should)

1. Creating a new version each time you edit the file isn't a bug, it's a feature a lot of people complaining about.

2. Microsoft has removed the no versioning option since a couple years ago, by now you can only limit the version through this path:
settings/more settings/return to the old site settings page/Site libraries and lists/Customize "Documents" /Versioning settings
OR
return to classic one drive/site settings/Site libraries and lists/Customize "Documents" /Versioning settings

3. You may still need to delete the old versions, deleting the old versions one by one isn't practical at all, here's how to delete them all at once:
return to classic one drive/right click on the file you want/delete all versions

yeah I know you still need to delete versions one file by one file, but at least not one version by one version...

@CFHsu 

 

Cool, thank you for the tips on getting to the helpful settings in classic .... that's great!

 

I do wonder though, if it brings up the question about whether OneDrive is the best place to be storing the video. I had noticed that there is a user experience difference between OneDrive and SharePoint.  SP has the "delete versions" and "delete all minor versions" options easily visible.  I'm not sure if that difference is by design or by oversight, but the versions delete option is missing for other file types as well, it's not just a Videos\Stream problem.

 

So if your videos that require a lot of editing were moved to a SharePoint location, you'd have that delete versions link a little more readily available, and your management of the files within libraries would be more granular, to the point you could even shut off versioning altogether on the library, tho I'm not sure I'd want to go that route except in rare cases.  

(Screencaps taken from OD 4 business)

 

onedrive-vs-sharepoint.png

Though this will work, it is a nightmare to train all users in a company how to manage their video versions after already going through a video migration process, which was frustrating enough for them. Video file extensions should be "excluded" from versioning, or better yet, allow users at the very least, to opt out of video versioning.
Is there any news as to whether this will be on the roadmap soon, as I could not find it, and my testing today shows still creating versions for any video edit, be it as simple as creating a chapter.
1 best response

Accepted Solutions
best response confirmed by CFHsu (Brass Contributor)
Solution
I figured out the solution by my self, I'm using education version so this may not work for your business version. (But it should)

1. Creating a new version each time you edit the file isn't a bug, it's a feature a lot of people complaining about.

2. Microsoft has removed the no versioning option since a couple years ago, by now you can only limit the version through this path:
settings/more settings/return to the old site settings page/Site libraries and lists/Customize "Documents" /Versioning settings
OR
return to classic one drive/site settings/Site libraries and lists/Customize "Documents" /Versioning settings

3. You may still need to delete the old versions, deleting the old versions one by one isn't practical at all, here's how to delete them all at once:
return to classic one drive/right click on the file you want/delete all versions

yeah I know you still need to delete versions one file by one file, but at least not one version by one version...

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