Application Security Features - Integration with Office 365 Security

Application Security Features - Integration with Office 365 Security
 10-25-2018
34 Comments (34 New)
New

Hello.

 

We would like to see centralized security as you have with other Office 365 applications. 

 

For Example:

  • Sensitivity Labels
  • DLP Settings
  • Data Governance
  • Data Retention policies
  • Alert Policies (as what is available via protection.office.com)
  • Event Driven Policies
  • Reporting to correlate the above bullet points

Thanks,

--Gene.

213 Upvote
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Deleted
Not applicable

It would be great if the admins could assign retention periods to videos; or at least have an API to write a workflow to review videos for archival or deletion. 

Occasional Contributor

Upvoted - with video content quickly piling up in a large organization it is vital to have a content lifecycle management process in place.

Occasional Visitor

Well said, all very needed. 

Deleted
Not applicable

With Teams auto placing recordings in Stream for every meeting recorded, Stream storage could fill-up quickly if retention policies or governance cannot be set.

New Contributor

Given the amount of content likely to be stored in Stream by users, it stands to reason this would be a requirement that should be looked at.

New Contributor

I agree. There must be a method to control retention of Team recordings in Stream

Occasional Visitor

It's really need to spare the available space in stream if we record teams meetings.

for example, the way to archive the old files periodically, the way to limit the amount of files to upload users by each, the way to move the files to SPO's DocLib ...

 

Senior Member

Please enable a method to control retention of Team recordings in Stream

Senior Member

I agree completely.  Without strong retention and discovery capabilities, Stream will remain a very niche product in large companies.  

Contributor

Without retention within Stream, the only way to control sprawl seems to be org-wide O365 group governance and auto-expiration. 

Regular Visitor

Our link to MS Stream is through MS Teams. We currently have to disable all meeting recording due to the lack of Retention settings in Stream. 

1. Users that record meetings may delete recorded messages - this is a big no.

2. Being able to set something like a 7 year retention period is 100% required. Especially with US legal requiring eDiscoveries on a regular basis. 

We need to ensure that recorded messages are not deleted adhoc by users who may be hiding events and secondly we are not permitted to keep data permanently.

 

Senior Member

We are in the process of disabling stream recording for meetings until MS address a decent retention policy of customisable options and retentions (eg general meetings - 4 weeks, Instruction video - 10 years) 

 

Happy to help suggest potential categories or customisable categories 

New Contributor

Bump - Let's get some traction back onto this change.  As more of us start using Teams meetings there needs to be a way to define retention.

Senior Member

Bump - With everyone using Teams from home, the ability to record those meetings is great, but we need a way to auto delete them for retention reasons as well. 

Occasional Visitor

Agreed - bumped.

Regular Visitor

We are accumulating a HUGE number of Teams recordings and are having a difficult time managing them. We need retention limits as an absolute minimum. Would be nice to have other ways to manage Stream recordings, including the ability to add metadata.

Occasional Visitor

Still a need for this, and for content owners to be able to set a policy on a per-content basis to ensure effective control of sensitive data as well as efficiently managing storage. Surely this should be true of all high volume content?

Deleted
Not applicable

After realizing there was a gap in the retention policies in O365 on Stream we looked at our storage totals to figure out if we need to panic.  Right now, we have a lot of storage but as more and more meetings are pushed virtual and those meetings are recorded, this could be come a crisis for our company.

Our Legal Team would also like to see uniform policies that apply to all content in O365 not just certain pockets where the policies work (Teams/SPO/OD4B). 

Hopefully this is on the roadmap to get fixed before it creates a problem for enterprise customers.

New Contributor

After realizing there was a gap in the retention policies in O365 on Stream we looked at our storage totals to figure out if we need to panic.  Right now, we have a lot of storage but as more and more meetings are pushed virtual and those meetings are recorded, this could be come a problem for our company.

Our Legal Team would also like to see uniform policies that apply to all content in O365 not just certain pockets where the policies work (Teams/SPO/OD4B). 

Hopefully this is on the roadmap to get fixed before it creates a problem for enterprise customers.

Occasional Visitor

Yeah, we would like to see retention policies for Team recordings with the ability to set a floor, or baseline, policy as a catch-all with user retention tags linked to retention that might be shorter than the baseline or longer than the baseline.

Occasional Visitor

Retention policy on the MS Teams recording content is a must have.  I wanted emphasize the need.

Senior Member

We're recording Parliamentary and committee meetings in Stream and need to be able to apply retention policies, as videos are replacing documents as the record of proceedings

 

Occasional Visitor

We don't want to block users from recording videos, but we do want them to have a shelf life without manual intervention, definitely something that needs looking into. From a compliance/GDPR perspective you need deletion to be able to enforce policies, and take that data out of scope. 

Occasional Visitor

Bump- This is an essential feature for us too. FOI & GDPR mean we need retention policies to take recordings out of scope. 

Regular Visitor

Needed please. As the use of meetings recordings become more widespread we need to be able to apply retention & disposition policies. 

Occasional Visitor

As others had mention "Retention policy on the MS Teams recording content is a must have". As IT Administrators, we need all the resources to do our job in an effective manner. Videos should be treated as any other piece of information. It should have the sames levels of security, compliance and retention policies.

 

Frequent Visitor

Recordsmanagement- and compliance consultant here. Any news on retention policies for recordings in Stream? Is using up huge amounts of storage and with the Corona rise of MS Teams use much appreciated by all my customers. Also to bring recordings under same compliance as other content stored in Office 365.

Regular Visitor

This is a critical need for our organization (a large healthcare system). Our top executive leadership has asked my team to implement a 30-day retention policy for all Teams meeting recordings on 08/01 and I have no idea how we are going to accomplish that. It appears that the only way to delete meeting recordings is to do so manually, one-by-one, in the Stream admin view. That is not feasible when we probably have more than 20,000 recordings in our tenant, especially since it looks like recordings can only be sorted by newest at the top in the admin view. Also, we don't know exactly how many recordings we have because the export from the Stream admin view only goes back 90 days (we have 8,000+ recordings during that range) and we have been using Teams for more than two years.

Occasional Contributor

With Stream integration for meeting recordings this is a non-negotiable. Because its a repository of content we should have ability to include it in a retention policy and some means for automated management (powershell or whatever)

Regular Visitor

So this has been a 2 year long request.  For governance, GDPR compliance, and retention this needs to be addressed.  How can any organization be able to respond to records discovery, or document disposal requests without a way to manage this content.  I actually list this same issue as Sway, Planner, and Power Automate.  All of these are lacking this critical functionality.