Microsoft Forms - Automatic deletion of submitted data records after a certain period

New Contributor

We are planning to implement a new process utilising Microsoft Forms to capture employee personal data.  In order to meet GDPR compliance we need a setting to apply to the Form to automatically delete data after a certain period.  There currently doesn't appear to be feature for this on Forms or Power Automate.  Is this something that can be added?

6 Replies

@ShereenT there is nothing in Forms itself which allows this. But if you watch the Power Automate video at https://www.youtube.com/watch?v=eq6QRz29q9Q which covers deleting all responses that might help.

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User

Thank you will take a look.  I'm really after something automated that deletes records after a certain period to align with GDPR.

@ShereenT there isn't anythibng in Forms or Power Automate that will allow you to do that. You might just have to go to the spreadsheet behind the form every week and select Delete All Responses.

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User

 

 

Hi There - How do I put this feature forward to Microsoft to implement please? Having searched around online I can see this is a common query/request comes up. Having a flow set up in Power Automate or a setting in Forms to schedule deletion after a certain period following submittal would work to align with GPDR/date privacy regulations.

@ShereenT the Microsoft Feedback Portal is at https://feedbackportal.microsoft.com/feedback/

 

The direct link for Forms requests is

https://feedbackportal.microsoft.com/feedback/forum/0ab9de26-ff1b-ec11-b6e7-0022481f8472

 

Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

@RobElliott Thanks a lot.  I've submitted my feedback.