SOLVED

Limiting the number of persons who can choose one answer

Copper Contributor

I want to use Forms to plan information sessions for my organization. I would use something like this: 

a) February 12 2 to 4 pm

b) February 13 10 to 12 am

to make them choose the option that is the best for them. 

The thing is, I don't want 200 persons to choose the same session. Is there any way to limit the number of people who can choose one option? I know it is possible in Doodle, but I've never heard of it on Forms.

Thanks! 

3 Replies
best response confirmed by asgobeil (Copper Contributor)
Solution

@asgobeil no it's not possible with Forms. You would need a flow in Power Automate to add each response to a list in SharePoint and count those, and if there were more than x then send an email back saying the session is full.

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User

@RobElliottIt's a bummer this feature isn't possible in Microsoft forms. It would be a nice capability in our space.  

@amtPBM since my earlier answer I've built a system in Power Apps that checks the number of registered participants for an event and if has reached the maximum it disables the register button. It's more user-friendly and less clunky than the Power Automate solution I gave earlier.

 

1-App.png

 

But, as you say, it would be good to have this in Forms as more people build forms in that than in Power Apps..

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform WSP Global (and classic 1967 Morris Traveller driver)

 

1 best response

Accepted Solutions
best response confirmed by asgobeil (Copper Contributor)
Solution

@asgobeil no it's not possible with Forms. You would need a flow in Power Automate to add each response to a list in SharePoint and count those, and if there were more than x then send an email back saying the session is full.

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User

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