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How to allow different users to access microsoft forms via power automate

Brass Contributor

Hi all,

 

Currently I have a Microsoft Form to collect survey results. This form was originally created by me and I'm attempting to create a Power Automate flow that sends an email to other people when a survey is submitted. I was able to do this by using the "When a new response is submitted" action and then having an action afterwards to send the email.

 

I noticed that in order for my Form to appear in the list, I have to be logged in as me. If I log in as someone else (or of a co-worker wants to develop a Power Automate flow), my survey form will not be available. I was wondering could I have multiple owners for a Microsoft form? Or is there a different way to allow multiple users to develop Power automate flows for a Microsoft form?

 

Jason

 

2 Replies
That's a current service limitation, shared forms and group forms won't be listed. But you can select "Enter custom value" in form picker then copy/paste the form ID into the input box. It works for both shared forms and group forms.

@JasonYeung "I was wondering could I have multiple owners for a Microsoft form?" yes, click the 3 dots at the top right of the form, click on Collaborate or Duplicate then send your other collaborators the link in the Add collaborators section.

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform WSP Global (and classic 1967 Morris Traveller driver)