Jun 10 2019
- last edited on
Aug 06 2023
When a respondant competes a form that I have sent them, I get an email notifying me that they have completed it and to click on the link to view the results. I then follow this link and open the response in an excel spreadsheet.
I was wondering if there was a way for the excel spreadsheet that I can see when viewing the link to be attached directly to the email I receive notifying me of the response instead of just a notification. I have had a look at creating a flow for this but cannot seems to find or create a flow that allows me to do the above. Is there a way to do this?
Jun 11 2019 09:58 PMSolution
There's currently no direct way to get the result in this way.
However, you could try instead to use Microsoft Flow and when a new form is submitted, to have the results emailed to you (see my template below as an example).
Would save you having to actually hunt for the result in Forms as it's sent directly to your inbox.
Hope that makes sense?
Jun 12 2019 03:28 AM
@Damien Rosario yes that's the way we do it as well: send an email via flow to the responder which can be nicely formatted with our logo etc and any other info we want to give them, and we often then add the response to a SharePoint list.
Jun 12 2019 03:31 AM
Thank you. For the body in the send an email section of the flow, would I have to put a heading for every question I have included in my form for it to display the results in an email? I have included around 25 quesitons in my form. @Damien Rosario
Jun 12 2019 05:09 PM
Yes, the outputs will likely be meaningless without headers.
And as @RobElliott has shown, you can also format the email to present a particular format which is handy when you want to see things in certain ways.
I would suggest having a play with the email option, I suspect it's the best way for you to resolve your issue.
Tag us in if you have any issues and we can help you navigate it, but I think you'll be alright!
Cheers and best wishes
May 10 2020 12:35 PM
I noticed your response in this tread about emailing responses in a formatted email. At our office we have a similar need. We have a form our patients fill out. The form was built in MS Forms online through XL. We receive the responses in the XL file online and from there construct the resulting form to "print" in the office to PDF.
I've tried to build the resulting form FIELD BY FIELD in word to absorb the responses, but either due to our version of office365 or other limitations, the WORD CONNECTOR wont fill in the blanks. The form is complex in the sense of having several pages but simple since it does not re-use data or use conditionals or other operators.
I've looked up several videos on the matter but some of the workflows dont seem to FIT.
Was wondering if you had any thoughts on it.
Jan 19 2021 07:30 AM
This is what I needed. The only question I have is what about the form responses that the user leaves blank? I created a form that has branching so the user may not have a need to answer all of the questions.
If they don't answer all of the question, I will be generating an email that has a bunch of null answers. Do you have any suggestions as to how I can send emails from Microsoft Flow only for the questions people answer?
Jan 23 2021 06:50 AM - edited Jan 23 2021 06:53 AM
@ersula82 if you try to trap every question that hasn't been answered and then have a separate email for each combination of possible answers you will end up with a massive and very complicated flow. We just leave the answer as blank if the user hasn't answered the question, it's far easier!
Microsoft Power Automate Community Super User
Mar 09 2021 08:38 AM
@Damien Rosario @RobElliott @Joel2275
Appreciate all the responses thus far. I'm not as familiar with FLOW, FORMS and most OFFICE Apps as I could be, but am learning...
Hoping to get some further advice/instructions on how to accomplish a similar FORM-FLOW setup.
I have a Form created, and set up a FLOW to email it to our HelpDesk system (Solarwinds). So far, I've been able to set it up so that the email sent to our HelpDesk generates a new ticket, however, there is no info in the body of the email. What I WANT is the email to HelpDesk to include the link to the FORM response. I don't need it to send the specific responses to the body of the HelpDesk ticket. A link back to the responses is fine. I just don't know how to set that up.
I hope I'm explaining it well enough...Any help or clarifying questions, please lmk.
Mar 09 2021 09:25 AM
@michellekafel if I understand the process correctly, from a previous flow I put together. all your form answers are collected in an online spreadsheet. You should be able to share the link to the responses in the body of the OUTGOING email telling your team there is a new response. Always the same link embedded in said email.
You should be able to access it from the admin page of the form itself.
This link will be to all responses generated by that form, but will be sent as soon as a new entry is added. That's as easy as it gets.
Mar 09 2021 10:55 AM
Mar 09 2021 11:19 AM
@michellekafel this is the simple flow I put together for my form. Since im using some of the fields of my form on the email I added the GET RESPONSE step. However if your message doesn't use that info, you can skip and go straight to the SEND AN EMAIL step. Once you click on it you can then edit the body of the email to your linking.
Once you click on it you can then edit the body of the email to your linking.
I didn't use links on my message body since all the relevant users already had a shortcut available, also the needed data was on the body.
Mar 09 2021 11:59 AM
Mar 09 2021 09:53 PM
I hope you are well.
I'm not aware of any easy way to extract the actual form response link itself and have it emailed to SolarWinds via Power Automate.
I would suggest just populating the email with the relevant fields so that the response is captured in the body (I know it's not what you wanted but it's one of the viable options you can do [recommended])
you can dump the output of the form response into a file to then attach to the email and send (this will require more work).
Looking at your Flow, you'll need to have Get responses to allow you to grab the form responses to add into your email (using Dynamic content) before sending the email.
Hope something in there helps.
Cheers & best wishes
Mar 10 2021 10:54 AM
Another quick question -
Must I have the Microsoft Pro license to use Power Automate to create this template with GET RESPONSES?
I may outsource this if I cannot do it myself, but I want to at least give it the 'ol college try!
Thanks again for the feedback.
Jul 26 2021 09:51 AM
I tried to follow what you did above, but am getting this error message: Fix invalid expression(s) for the input parameter(s) of operation 'Get_response_details'.
I just clicked on the options under the 'Get Response Details'- nothing was hand-typed. What am I doing wrong?