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Microsoft

With Microsoft Form’s new ownership transfer feature, you can now move a form you’ve created to Group forms so that all members of your group also become “owners” and have full editing capabilities. Your newly transferred form will also inherit all the features of a group form, such as its responses stored in the SharePoint site of the group, the ability to share the form in your group’s Team channel, etc.

 

To transfer ownership of a form and share it with a group, go to My forms and click on More form actions (…) on the top right corner of your form. Select “Move”, and then select the group you want to transfer to, then confirm the move.

 

Ownership transfer MVP1.gif

 

 

After the transfer completes, the moved form is still active, and you can click Open in Excel in the Responses tab of your form and review your responses.

 

 

I can transfer ownership of a form to one of my groups. Can I perform the reverse and transfer ownership of a group form to myself?

The ownership of a form can be transferred from an individual to a group, but not the other way around.

 

Can I transfer a form that is shared with me to a group I belong to?

You can only transfer ownership of a form to a group you belong to if you’re the original owner of that form. You may not transfer the ownership of form that is shared with you.

 

I transferred the ownership of my form to a group and want to download responses to an Excel file. How do I do this?

When you click on “Open in Excel” in the Responses tab, a workbook with your responses will open in Excel Online. You can also find this Excel workbook in the Document folder of your group’s SharePoint site.

 

Where is the Excel workbook with my responses stored and can I move it?

The Excel workbook with responses is stored in the Document folder of your group’s SharePoint site. We recommend you don’t move it as new responses coming in won’t be recorded within that workbook.

 

69 Comments
Microsoft

@BYRON_ABBOTT this shouldn't be the case.  The Form should still exist and be available for those in the Group and with the link.  We cannot reproduce this, but want to help get to the bottom of this.  I'll message you directly for more info.  Thanks!

Occasional Contributor

2020-04-24 12_49_54-Microsoft Forms Pro _ Group forms and 2 more pages - Work - Microsoft​ Edge.png

2020-04-24 12_50_33-Microsoft Forms Pro _ Group forms and 2 more pages - Work - Microsoft​ Edge.png

Transferred a Forms Pro form with responses to a Group, now all the responses are unavailable but the tile for the form still shows the number of responses and it keeps increasing as more people complete the form.

 
Senior Member

I suggest creating a new spreadsheet for the replies.

Occasional Contributor

Thanks for the idea but I don't think Forms PRO uses the excel file to store the data, there wasn't one when it was in my Forms account and I tried creating one in the group but no success.

Microsoft

@Dan Robson sorry to hear about the expereince. @Welly Lee for the FormsPro question. 

Microsoft

Dan -- forms pro does not support group form yet. Please contact me at welly.lee@microsoft.com to get the survey response data.

Occasional Contributor

@Welly LeeMany thanks for reaching out, I sent you an email on Friday 24th April at 20.04 UK time with the subject "Microsoft Forms Pro - Tech Community Post" just in case you miss it.  I appreciate any help you can offer to help me retrieve the form responses.

Microsoft

@Dan Robson - I got your email and sent you a suggested workaround. Please email me if that does not work

Occasional Visitor

Hi @Welly Lee 

Will this feature ever be available in MS Forms Pro? Or is there another suggested way to work with MS Forms Pro in organizations?

Thanks

Microsoft

We are working on group form support. Please email me at welly.lee@microsoft.com to discuss if you may be interested to become early customers

Occasional Visitor

I can't move Forms from one group to another. How can I enable this feature?

Occasional Visitor

Hi @Si Meng and the MS Forms Team, I like the product but really struggling with the absence of a move between groups feature.  This is a problem for us.  We have forms shared into a group, we have some good responses, but we want to move the form to another more restricted group.  I can see no way to do this.  When do you expect that this feature will be available?

Visitor

Hi, I have a user that is trying to move a Form from their personal 'My Forms' to a 'Group Forms', however, when they select the 'Move' option on the form that they wish to move, the list of destinations that should appear on left is empty. They are an owner of the group that they are trying to move the form too. Has anyone seen this behaviour before?

 

Move from: https://company-tenant-my.sharepoint.com/personal/personal_sharepoint_companyname_com/_layouts/15/on...?
Move to: https://company-tenant.sharepoint.com/teams/xxx/xxxxxxxxxx/SitePages/Home.aspx

 

Thanks

Senior Member

@dajackson 

 

Yes, when I hit that problem, I had to make myself a member of the destination group as well.  It takes a few minutes for the change to take effect, but then it should show up as a destination when you click the Move option.

Occasional Contributor

If it's a Forms Pro form they can't be moved into groups yet.

Occasional Visitor

Hi, I am working as an intern and have created certain forms that need to be accessed post the completion of my stint. I had made the forms using mail ID provided by the parent organization (abc@adityabirla.com ), but the forms need to be accessed by teams present on the subsidiary company's ID (xyz@abfrl.adityabirla.com ) (both have outlook accounts). Now when I am trying to move the forms, it only gives me option to transfer it to groups on parent company ID. @Si Meng Can you help me with this?

 

TIA

Microsoft

@Chirantan1803 - unfortunately no.  We do not support moving a form between tenants (companies).  You can use the template/duplicate function to copy the blank form, and you can export the results to excel from the original form for archival, but you cannot fully move the form + responses over together. 

Occasional Visitor

So, has there been any update on if we can transfer a form to a person yet?  If I add it to a group and then leave the group will the other members still be able to access the data?

Microsoft

@teachingfran - not quite yet on the person->person transfer.  yes, if you transfer to a group and then leave, it'll stay there and be accessible to other group members that remain