Boost Productivity: Share Forms for Effortless Collaboration
Published Oct 31 2023 08:51 AM 4,328 Views
Microsoft

Collaboration is a valuable feature of Forms that can significantly boost productivity. Multiple users can seamlessly work together in the same form, facilitating efficient teamwork and data collection. In this blog, I will show you how to add collaborators to your form/quiz. You can also try to add collaborators from this template. Now let’s dive in!

 

Share a form/quiz to collaborate

To add a collaborator to your form/quiz, you need to first open a form/quiz. Next, click on the "..." icon located in the upper right corner. From the menu, choose "Collaborate or duplicate," to get a link that you can share with others. (Note: The “Share link to collaborate” option is only available for Office 365 Education and work account. To access it, you must sign in with your school or work account)

 

Generate collaboration linkGenerate collaboration link

Permission control
Once the collaboration link is generated, you will have the flexibility to adjust the permissions to control who can collaborate. You can select from three different types of permission, as shown in the image below.

 

Permission controlPermission control

Initial icon in collaborate

At the top of the form/quiz you’ve shared to collaborate and next to each question, you will see the initials of individuals who are currently making edits.

 

Initial icon in collaborationInitial icon in collaboration

Disable collaboration
To stop users from collaborating on your form/quiz, you can select the trash can button next to the collaboration link to disable collaboration. Once the collaboration link has been removed, it will become inoperative for anyone attempting to click or tap on it.

 

Disable collaborationDisable collaboration

Why wait? Give the collaboration feature a try and begin with this amazing template!

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