File Policy Governance - Send policy-match digest to owner

[Jordan Moore]

Hello,

I'm looking to mitigate and reduce the number of stale externally shared files in OneDrive and SharePoint. Has anyone use the 'Send policy-match digest to file owner' governance action? If so, what does that look like? I'm debating between starting with that, or going straight to removing external users.

Thanks,

Jordan

[#2]

Hi Jordan,

please find attached an example of a policy digest.

Regards,

Dima.

[#3]

@Dima Donhin is it possible to change the Security Notification Title in the digest email?

[#4]

You cannot change where it says Security Notification, but where it says File shared with unauthorized domain = the name of the policy that you may create and edit in MCAS.

[#5]

I noticed that your screen shot shows the Contoso logo, whereas my digest shows the Microsoft logo. If there is a way to display my organization's logo, that would be much preferable. Do you know a way?

[#6]

Thanks @CZeravicaAdmin. Just had a follow on question to this. I've noticed that the digest sent to file owners is limited to showing 10 files, is it possible to expand this limit?

[#7]

@takinbo320 - I haven't seen a place to expand that, but I think that there is also a limit where it is only going to "digest" the files discovered within five minutes, so I don't know if the 10 files will be that much of an issue for many. Also, if you have a large number of policy matches, you need to put in a support ticket to Microsoft to extend the total number of matches allowed per day ... I believe.