May 21 2020 05:05 AM
HI, Bookings might not be the right tool for this task but I want to check.
I plan to run small online webinars for colleagues and I'd like to list the events so they can book an event to suit them. I need to limit the number, so a normal meeting invite doesn't work (unless someone has a useful work around for that?) Some events will repeat, so I'd set a few occasions for some.
Is there an easy way to set the time/s as a service, or do I need to set very limited working hours and block out my diary for all but the times I want to hold the event?
Or is there another simple tool I could use? I know I could create free Eventbrite listings but I don't want them to be openly available or put in as much detail as a listing site would need.
Thank you in advance
Aug 25 2020 10:08 PM - edited Aug 25 2020 10:12 PM
@ClaireThirlwall
Looks like if you uncheck "use the default scheduling policy" on the setup page of an individual service, you can then adjust the time/date/recurrence of the events. With limiting the number of folks who can schedule, you can pretty much make an event schedule. From what I can tell.
Oct 22 2021 07:21 AM
Oct 22 2021 07:27 AM
Oct 22 2021 07:31 AM
Oct 22 2021 08:38 AM
Oct 22 2021 10:59 AM
@fiterbek that is almost there, but the pattern isn't recurring on a weekly basis as it is about once each month.
I'll see if I can set my diary that only those time slots are free, as I don't have any other software that works with my free/available time and that might be the workaround. Or a calendar just for Bookings that only has free time in the slots I want to allow bookings in.
Thank you so much for your detailed reply, it is much appreciated.
I can't be the only one with this sort of request. A small business booking slots at an exhibition or conference, or a yoga teacher who had holiday weeks, would have the same dilemma.
Oct 22 2021 12:01 PM
Oct 25 2021 12:14 AM
Dec 07 2021 12:48 AM
Dec 14 2021 08:25 AM - edited Dec 14 2021 08:26 AM
Having the exact same issue as you guys! :( I'm using Bookings as an internal Training Calendar and Teams Webinar sessions.
Want to be able to just schedule a date and time for a course and allow people to select the service on the bookings page and book on the course until availability is full.
However the scheduling conflicts and other available time slots appear - We rely on calendars so much in the business, it's not a sensible solution to just block out the time around it so the course looks correct on Bookings, because then people can't get into my or my other trainers diaries for normally meetings etc.
Seems odd that you can't have a service and just schedule it for a one off set time when some of Microsofts literature talks as though it can be used for scheduling internal things such as this but really, it's a acting like a bog standard 'Appointment' booking system :(
Hopefully a few others find this and boost it up so it can be something they look into! Thanks for sharing your workaround thus far @ClaireThirlwall @digihandle :)
Thanks, J
Dec 14 2021 08:28 AM
Feb 05 2022 05:10 AM
Feb 20 2022 10:29 AM
Mar 04 2022 07:27 AM
@ClaireThirlwall
I found the solution for this problem, I think. First you must create a new Bookings-calender. When you create a new service, you choose for a maximum number of participants. This maximum of participants is for each meeting. For example, when you set the maximum at 2 and you have three different timeslots and one if the timeslots are two times booked it will nog be displayed anymore as a booking option.
At the settings in the reservation page, you must turn the allow customers to choose a specific person for the reservation off. Choose at the general availability for not available. Now you can add the options for the booking timeslots of your meetings. For each day and timeslot, you must add an availability option.
In this solution you only show the specific times and dates for your events as an optuon to book and is it also possible to have a maximum participants for eacht meeting.
Mar 24 2022 08:01 AM
Apr 04 2022 04:47 AM
Sep 16 2022 08:43 AM
you will need to limit the maximum lead time if it's a one-time event @ClaireThirlwall
if i am offering a session next week, i will limit the max lead time to 9 days so the (recurring weekly) is not activiated.
Sep 16 2022 08:44 AM
Feb 10 2023 07:37 AM
I have read through all of these and still don't see what I would think would be a simplistic feature I can use for the following. Any help is appreciated!
I have a 1 hour event set up using custom times. It has a max of 7 attendees and it recurs every week at the same 5 times (lets just say its Wednesdays at 10, 12, and 2:00 and Thursdays at 2 and 4:00). I am the only "staff" assigned to this service. The recurrence goes out for an entire year, so I obviously don't know my vacation schedule etc. that far in advance.
If I go in to my work calendar and schedule PTO for an entire week 3 months out, I am still able to book a spot in any of the 5 scheduled events that week even though my work calendar says I am out of office.
I clicked the option for it to look at the staff's personal calendar, but it still allows me to book on dates when I am out of office on my work calendar.
Anyone have any insights on this?
@BillGates (hahahaha)
Thanks!