Microsoft Bookings-Availability dependent on multiple staff member schedules

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Occasional Contributor

Is there a way to make service available date/times dependent on multiple staff members' schedules instead of 1 person? 

 

We have 2 staff members setup in Microsoft Booking

Both staff members have a checkmark next to 'Events on Office 365 calendar affect availability'

On the Booking Page:

  • Availability is set to 'bookable when staff are free'
  • Unchecked allow customers to choose a specific person for the booking

We setup a service setup so customers can't select individual staff members. I assumed that meant that it would depend on both of the staff members.  But when people try to schedule events, it seems on only look at 1 of the staff member calendars instead of 2 staff members to check if they are both available.

 

I hope that makes sense!

 

 

9 Replies

@ascquestions   I'm having the same issue.  Seems to only look at one staff member's availability when multiple staff are selected.  

@ascquestions Have you checked that the view permissions of the two staff members' Outlook calendars allow 'Default' to view free/busy information? If the staff members have set permissions that don't show free/busy information, Bookings can't pull it and will therefore ignore that calendar.

@Kreera House I appreciate the response!  I did check that out and they've granted full visibility.  I can see their calendars in Bookings.  For some reason, availability across the calendars isn't represented in available bookings for multiple staff under one booking.  

@Kreera House thank you for responding. both of the user calendars are available for organization to view free/busy.

@jttran74 You're welcome. You may want to unassign the two staff members from the specific service(s) and then reassign them. Maybe even remove them completely from the site's staff list and re-add them.

 

Bookings should take the availability of all of the assigned staff members into consideration, not just one of them, so that meetings can be assigned to all assigned staff based on their availability.

@tayahl Great suggestion.  Unfortunately, it doesn't work for me as it can't detect individuals' availability.  

We have the same issue / same need. Did you ever find a solution?

@CommGuy725 Unfortunately no.  I completely abandoned Bookings after finding no luck.