Mar 09 2020 02:07 AM
Mar 09 2020 02:07 AM
My organization currently uses calendar to book meetings with a choice to pick a meeting room already registered on the calendar system,but we are looking at using Microsoft bookings instead and everything seems to work fine except that when a meeting room is booked on Microsoft bookings, it is available for booking on the Calendar.How can I stop this from happening?
Mar 11 2020 02:21 AM
I have done that and it works but not for Microsoft bookings as you can still double click a room in Microsoft bookings.Please how can I rectify this.
Mar 11 2020 05:02 AM
@Lachel1 I am setting up a similar system and for the moment I think I will use a microsoft flow in powerapps (https://make.powerapps.com/home ) that will be activated every time a meeting request is created in the calendar and automatically creates the same meeting request in the bookings calendar.
But I still have to set it up so not sure if it will work
Mar 11 2020 05:59 AM
I have setup a similar scenario and used bookings for public to book a meeting room in the building. The internal staff still book the meeting room but they need to use bookings to do so. The meeting room access was removed from Exchange server. We have a Active Directory user setup as staff in bookings. That user receives all booking notices and it auto populate the exchange calendar for that user. If a meeting is cancelled or rescheduled in bookings it will be applied to the shared users calendar. Staff who need to see the calendar are placed in a group that has access to it. They are instructed not to modify the calendar in way as the changes will not be reflected in the bookings calendar. All changes to the bookings must be done by the user who booked. Not having to give internal support staff direct access to the bookings configuration mitigates risk of to many mechanics making changes to the car while driving ;-).
Mar 12 2020 06:14 AM
Can you be more specific about which calendar your referring to in you post "except that when a meeting room is booked on Microsoft bookings, it is available for booking on the Calendar." Are you referring to an Internal MS Exchange calendar? @Lachel1
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Nov 18 2023 01:11 PM - edited Nov 21 2023 03:51 AM
Switching to Microsoft Bookings sounds great, but I totally get the struggle with the meeting room availability sync glitch. To tackle this, you might want to check the settings within Microsoft Bookings. There should be an option to control the synchronization of booked rooms with your calendar. If it's not evident, their support or FAQs could be a lifesaver. Also, have you heard of https://unspot.com/workplaces/? They offer a slick desk booking system that could potentially streamline your room allocation process. Might be worth exploring!