Is it possible to create corporate meeting templates for Outlook

Occasional Contributor

A user can create a meeting template and save in C:\Users\USERINITIAL\AppData\Roaming\Microsoft\Templates\*.oft


If we want to make corporate templates available would they have to be saved same place?

If so is there a way to make subfolders or will we have to make a naming standard to keep templates from different business units together, i.e. HR - Interview mgt?


I have only been able to find enduser information, no backend. 

Video: Create templates for calendars, tasks, and contacts (


In advance thank you.

10 Replies

Hello, did you find an answer to this? We are in the same position, wanting to distribute corporate meeting templates for Outlook. And like you, I can not easily find information on how to distribute this centrally.

@Thomas_Hansen1 - No I have not succeed in getting an answer yet. 

Create a shared mailbox and grant access to all users. Place your templates there as drafts.
@Victor Ivanidze - Do you mean a draft e-mail and then just copy the content over in the meeting invite?

@Victor Ivanidze - Ok, thank you for sharing your idea.  I was looking for something using Microsoft standard features, as it look like the thoughts are there. When the user is allowed to create templates for own use, then I assume that the setup also supports a governed setup, just like the template feature in Word and PowerPoint. 




@Eric Starker  - I received following message from you Friday. The message is not visible in the thread and the link is not working (Hover over shows Microsoft link), so I hope that you see this message and can provide an updated link.

In advance thank you :)





Hello! Yes, I was editing a user's posts who included external links advertising to their company website, which is not allowed on Tech Community. I initially edited a number of posts, and eventually decided to remove all of the posts instead as it was a widespread issue. Sorry for any hassle.

@Eric Starker - does this mean that it is not possible to distribute corporate calendar template in Outlook? 

@Inger_Christensen It means that, as a community manager here on the Microsoft Tech Community, I moderated a post that broke our community roles, and later deleted that post, but you still received the email notification of that moderation, so was attempting to explain why. Sorry if I caused additional confusion. 


I am a community manager here and not a product expert, so the answer to questions like that about Outlook are best left to the experts!