Return to work schedule with the Lists app in Teams

Published Apr 19 2022 04:55 AM 1,247 Views
Senior Member

As people are returning to the office, how do we indicate/know when our team colleagues will be at the office? A simple option could be to set your status message in Teams to indicate for example: “at the office on April 7th between 10–15 CET” and then your status message is shown to people when chatting with you or when they look at your profile in Teams. However, when working in a team which I assume most of us are, it will be useful to see everybody’s office hours schedule on a calendar. Is there a tool for this other than creating a spreadsheet in excel?

 

The answer could be in the Lists app in Teams.

 

With the calendar view in Lists, schedules for everyone in the team can be displayed by date & times in a calendar view. Everyone in the team can put in their office hours and everyone in the team can see when team members will be at the office. The list can be pinned to a Teams channel for quick access by all team members.

 

Lists calendar.png

 

Here is how you create your team’s “Return to work” list in the Lists app.

In your team’s Teams channel, add a tab and select the “Lists” app

 

Lists calendar1.png

 

Save the tab

 

Lists calendar2.png

 

Create the list

 

Lists calendar3.png

 

Lists calendar4.png

 

Use the “Add column” button to add fields for Username, start & end dates and building/floor. I also made the Name column a required column in the list and made the default Title column not required and hid the column from the view for the list.

 

Lists calendar5.png

 

Create the calendar view

 

Lists calendar6.png

 

That is it and the list calendar is ready to use.

 

Lists calendar7.png

 

Go ahead, try it, and see if it works for your team.

1 Comment
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