Questions about managing office 365 services

[Newlife]

Hi Community,

One of our customer raised the below query:

• What are the best practices/best approaches to centrally administer/managing these apps (Teams/Onedrive/SharePointOnline) on their environment internally and also best practices for Data Security ?

Basically administrators should have a complete visibility around what groups/ team sites/ OneDrive folders people are creating.

• What happens to these when the user who creates these leaves or his/her account gets deleted?
• How do we manage the permissions? How do we prevent silos of information?
• Especially that a Teams group creates an O365 group (and an email address in the backend), how do we ensure this doesn’t clash with their existing DL’s and how do we get control over these groups?

Any pointers would be of great help.

Many thanks in advance!!

[#2]

Did you try doing a search on the subject, all those questions are already answered here on the MTC and in other internet resources. In a nutshell - nothing happens when a user is deleted, you simply assign a new owner, if needed. If you want total control - configure policies that prevent users from creating groups/teams and manage them via the IT staff. Or, educate your users on how to use those new modalities, how to manage them, where to chat, where to store files, etc.

[#3]

Hi Vasil, 

Thank you very much for your inputs. 

Basically this customer focusing on the following things:

Central admin management??

Is there central place in which an Office 365 administrator can administrator all the subscriptions (Such as Team, SPO, EXO, Yammer, OneDrive for Business etc ) in one go?

Office 365 Group??

When you create a team in Office 365  then it creates the office 365 group automatically on the background, in this case can we select/edit a default domain for those teams such as (contoso.com) rather than onmicrosoft.com?

Could you help please?

Thanks again!!