05-02-2019 04:41 PM - edited 05-07-2019 04:33 PM
05-02-2019 04:41 PM - edited 05-07-2019 04:33 PM
Over the next few days, you will have more options when managing your group calendar: Just invite anyone you want. If you want to invite the entire group, simply add the group to the attendees list.
This change gives a lot more flexibility to the group calendar surface:
Across Outlook, not much is changing:
Try it out, and let us know what you think!
06-12-2019 06:02 AM
HI@Ethan Li ,
I think i identify a bug on Outlook Win10 64bit (o365 MSO 22.214.171.1249.20.210).
I create a group event, remove the group and add user A and B. -> only A and B receive the event: OK
Open the group event, edit the date. -> The entire group receive the notif: NOT OK
After a little investigation, when i open the groupe event, on the first view i see only A and B BUT if i go the 'schedul assistant view' the group is in the attendee list.
06-12-2019 08:03 AM - edited 06-12-2019 08:42 AM
@Ethan Li , One user of my company report me the same problem, sometimes he create an event group, no one get the invitation and the event is visible in the group calendar just to himself, the other people in this group cannot see it (in the group calendar). :(
EDIT: When I create an event group, at first I am the organizer of the event, after few seconds the Group become the organizer. But sometimes the group doesnt become the organizer and in this case no one receive the invitation and the event is visible (in the group calendar) only by me.
/!\ Seems that event in that case disapear after few days, we just lost some important data... This functionality seems really bugged, shouldnt been released in this state.
06-12-2019 08:48 PM
Is there a way that we can have specifically invited people of a group see all meetings in this calendar and then any other contributors see only the meetings they set up and all other meetings scheduled by others show as "busy"
Here is a scenario.
We have a global publishing calendar that around 50 people post events that are happening around the world. We only want selected individuals (senior executives) to see all events and we want the contributor who posted an event to the calendar to see the event they posted but not any other contributors post and vise a versa. Is this possible?
06-19-2019 06:21 PM
@Ethan Li It doesn't appear to have been updated in our version of Outlook for Windows (desktop application). When a member of our group adds a calendar item to the group calendar, it sends a meeting invitation to everyone in the group. There isn't an option to create a simple appointment. When you create a new calendar item, it automatically opens a meeting request, with the To: line auto-populated with the group email address. If you remove the email address, the calendar item won't save. The version of Outlook on my computer is Microsoft Outlook 2016 MSO 16.0.4849.1000
I was able to add an all day event from OWA without sending a notification or meeting invitation to the group so I am assuming this is related to the desktop app.
If it makes a difference at all, our Group was created as a by-product of creating a Team, which I had made visible so that we could use the shared calendar.
06-21-2019 06:39 AM
@Ethan Li I seem to be having the same issue as one of the users above. Outlook for Windows... when creating a NEW meeting, only those invited get the notification. But, when UPDATING that meeting, the group itself gets notified/invited. :(
06-21-2019 06:45 AM
06-21-2019 07:13 AM
08-16-2019 08:33 AM
@Shane Gill We have the same problem. Our Support Staff Team is trying to use the group calendar to track vacation days, when someone is covering for someone else, out of office notices etc...
What we want to do is to put my doctors appointment on my personal calendar and "invite" the support group calendar so it posts for everyone to see WITHOUT sending the entire group an email.
08-29-2019 02:43 PM - edited 08-29-2019 02:46 PM
On the group calendar, I make an event, delete the group name from the invite list, add a few people, send.
When I open the invite again, it shows the group as the organizer under scheduling assistant, and the entire group has received the invite on their personal calendars.
I'm not seeing a solution - has this been solved?
I essentially would like everyone to have visibility to the group calendar, and to specifically add it to certain people's personal calendars.
08-31-2019 01:23 AM
09-19-2019 08:18 AM
@Ethan LiIt appears through our testing that the Group Calendars are not consistent. In addition to the above functionality, how does this relate to the following:
I understand three scenarios explained--invite no one, brownbag-style, invite group but what are the recommended settings within the Group?
10-10-2019 03:59 PM
@Ethan LiSo where is this functionality gone, to not invite the whole group to the group event? Seems to have disappeared, and it was working so well for us!
I notice the 'try the new outlook' toggle has gone, but the functionality of specific invites has also gone. Am I missing a way to have this working again?
11-06-2019 12:54 AM
A meeting is being planned in an Office Groups calendar using the desktop client and the group is explicitly not invited (removal of the group as organizer). The group members don't receive the initial invitation mail, but all members of the Office Group receive mails for updates of changes .
When a meeting with a limited number of invitees is created in an Office Groups calendar via https://outlook.office.com only invited users receive updates, as expected.
P.S. why did you stop replying to this post? Multiple people have indicated that this is an issue.
04-06-2020 12:28 AM
@Ethan Li - I'm with @David Low on this one. It sounded so promising back in May 2019 when you submitted the original post, but it's STILL not working. This is a constant frustration when we're unable to encourage use of what would be such great functionality. Please can you provide an update or let us know who can. Thanks.